Resident Checkout Program

Resident Checkout Program

Interested in saving money during your time on campus? Take advantage of our Resident Checkout Program, available to all on-campus residents free of charge!  

Short-term Checkout  

All residence halls on campus offer free 24-hour checkouts of household and recreational items. With more than 1,600 items with a combined worth of over $32,000, students are encouraged to take advantage of this fantastic resource during their time on campus. Typical residence hall inventory includes vacuums, brooms, irons, moving carts, space heaters, games, sports equipment, and more. Check with your friendly front desk attendant to see what is available in your resident hall. 

Long-term Checkout  

The Residence Hall Reuse Program is a donation-run program for on-campus residents to check out gently used residence hall essentials free of charge for the entire academic year (Special accommodations can be made for quarter-long checkouts). Inventory available for check-out includes residence hall essentials like microwaves, mini-fridges, storage shelves, lighting, mirrors, and more. With more than 460 items valued at over $19,000, you can save money by participating in this program.

Priority audiences, including international, out-of-state, first-generation, and PEL-grant eligible students, will be able to reserve items starting August 15th, 2022. Reservations for all on-campus residents will open August 22nd, 2022.  

Program benefits: 

  1. By offering students quality residence hall essentials for free, living on-campus becomes more accessible and affordable.  

  1. By keeping items in use longer, we can work together to reduce our solid waste footprint within the residence halls.  

  1. By emphasizing sustainability education and the benefits of a circular economy, we can engage students’ critical thinking about personal consumption and foster students’ community engagement. 


More Information

Each residence hall has their own inventory of items available for 24-hour checkout unless otherwise noted. Talk to your friendly front desk attendant to see what is available. New additions to residence hall inventories are purchased with based upon student demand or as needed.



  1. Bring your Western ID Card to your residence hall’s front desk (PDF) during posted business hours.  

  1. Check out for 24 hours, or allowed checkout period.  

  1. Return cleaned items during posted business hours.   



  • Brooms  

  • Vacuums  

  • Space Heaters  

  • Moving Carts/ Dollies  

  • Irons 

  • Board games 

  • Sports equipment 

  • Tools 

  • Electronics 

For a full list of items available by community, see short term Inventory (PDF). This inventory is updated at the start of each quarter.   

Popular room essentials are available for long-term checkout through the Residence Hall Reuse Program via donations from on-campus residents. Gently used donations are cleaned, tested, and labeled before they are added to existing inventory.   


Residents check out items for the whole academic year by default. Quarter-long checkouts can be arranged upon request. There is no item limit for check-outs. 

 Inventory curated long-term checkout includes:  

  • Minifridges

  • Microwaves

  • Small Appliances

  • Storage Bins & Racks

  • Lighting

Reservations for the academic year will open to priority audiences* prior to all on-campus residents. Please check your WWU email regularly for official communication with instructions and important dates.

*Priority audiences for this program include: PEL grant recipients, first-gen students, out-of-state students, and international students.

Note: Your standing as a priority audience is confidential and never shared.



  1. Review the available inventory, noting the specific item code (letter and number) for each item of interest. *(NOTE: Available Inventory is ONLY accessible through a WWU account.)

  2. Complete the reservation form for all items you are interested in reserving. For high-demand categories such as fridges and microwaves, it is recommended you denote first, second, and third choices as items are sometimes reserved faster than the list can be manually updated. If an item you’re very interested in is already reserved (but the waitlist is not full), please indicate that you’d like to be placed on the waitlist. 

  3. Once the reservation form has been submitted, a confirmation email will be sent to your inbox with a list of your reservations and a blank liability waiver. 

  4. Please note: To secure your reservation(s), you must complete and return the liability waiver within three business days of receipt. Please keep a close watch on your Western email after you submit your reservation request. If a fully completed liability waiver is not returned after three business days, your reservation(s) will be canceled, and the item(s) will be made available to other students. 

Please note: Students are responsible for all transportation of reserved items from Edens North to their residence hall (a limited number of moving carts will be provided). 



During Prep Week and Finals all rentals can be returned to the appropriate Recovery Drive drop-off location. Please locate the drop-off location in your community and ensure you have reviewed your reservation/liability waiver to return all RHRP items.

Additionally, any unwanted items can be donated to the RHRP in the same location.

Don't let your used items go to waste, let others reuse them!

Donate clean used items in good working condition to the Recovery Drive during Prep Week and Finals!

Drop off your items in the respective bin ASAP! Find out where to drop-off donations and RHRP returns here!


Residence Hall Reuse Program (RHRP) will be collecting new donations and rental returns in the Green Bins and designated taped areas nearby:

  • Minifridges
  • Microwaves
  • Small Appliances
  • Storage Bins and Racks
  • Lighting
  • Mirrors
  • RHRP Items Checked Our During 2022-2023

AS Recycle Center will be collecting donations in the adjacent Blue Bins:

  • Clothing and Shoes
  • Electronics
  • Soap & Laundry Detergent
  • Non-perishable Food
  • Furniture (Non-Upholstered)

Note: Please do not drop off items not listed!!


Poster Reads: Recovery Drive. Don't Let Your Used Items Go To Waste. Let others reuse them!



If you are moving off-campus during the academic year and you have items you no longer need which you would like to donate, please contact

Resident Responsibilities

Items should be properly returned either at the end of the agreed upon period or before the resident checks out of the room. Failure to do so will be processed via appropriate conduct and/or student billing measures in accordance with Community Standards

Contact Us

If you have any questions, comments, or quandaries, feel free to email us at Follow our Instagram @wwu.housing.sustainability for regular program updates.