Resident Checkout Program
Reuse Program Returns for Spring 2025
Borrowed an item through the Residence Hall Reuse Program? To begin your return, please visit your community’s front desk for an RHR Return Sticker. Be prepared to present your Item ID code(s) (LT-XX-XXXX) for verification (check the labels or your pickup receipt). Check your WWU email for more instructions.
To avoid a charge to your WWU account:
- All room essentials must be cleaned and left in your room with the Return Sticker upon checkout.
- Bike kits (Bike, helmet, lock) must be returned via appointment.
Questions? Send an email to ResidencesFacilities@wwu.edu.
Interested in saving money? Take advantage of our Resident Checkout Program, available to on-campus residents free of charge!
Long-term Checkout
As part of the Resident Checkout Program, popular room essentials are available for long-term checkout through the Residence Hall Reuse Program. Stocked with donations from on-campus residents, gently used donations are cleaned, tested, and labeled before being reserved by incoming residents. Residents check out items for the 9-month academic year by default.
Priority Dates
Dates for Fall 2025 are not yet available. Check back soon!
PHASE 1:
Pell Grant recipients who are first-generation students.
PHASE 2:
PHASE 2: All other Pell Grant recipients or first-generations students.
PHASE 3:
Based upon high demand seen in previous years compounded with limited stock, offers for reservations may be extended to all residents if inventory is still available.
NOTE:
Reservation instructions will be emailed approximately one (1) week before each phase opens. An additional email will be sent at 8am on the opening day for each phase directing you to the reservation site.
Please Note
Based upon last year's demand being 3 times greater than our stock can currently accommodate, we anticipate that items may not be available for request while demand remains unfulfilled. Items are available based on request date. We are working to build our inventory to better meet demand with donations through the Recovery Drive.
Need to Know
- Reservations are limited to three (3) items per resident.
- You may not reserve a mini-fridge or microwave if assigned to Buchanan Towers or Birnam Wood Apartments as your space has a kitchen.
- Due to limited stock and demand requirements, availability is limited and it is not guaranteed that items will be available to all residents.
- You will pick up your reservations during move-in. Designated locations and times will be shared via email closer to move-in.
AVAILABLE ITEMS
- Mini fridges
- Microwaves
- Electric kettles
- Water filters
- Storage bins & racks
- Lighting
- Mirrors
- Bikes
Short-term Checkout
All residence halls on campus offer free 24-hour checkouts of household and recreational items. With more than 1,600 items with a combined worth of over $32,000, students are encouraged to take advantage of this fantastic resource during their time on campus.
All short term items are available at your front desk, view your community page for further information.
AVAILABLE ITEMS
- Brooms & vacuums
- Space heaters
- Moving carts/dollies
- Board games
- Sports equipment
- Tools
- Electronics
Recovery Drive
Moving out? Donate your unwanted items!
Donate clean used items in good condition & unopened food/products to the Recovery Drive during prep week & finals week! Look for the blue and green bins in your community. Please read below for more information.
Program Benefits
- By offering students quality residence hall essentials for free, living on-campus becomes more accessible and affordable.
- By keeping items in use longer, we can work together to reduce our solid waste footprint within the residence halls.
- By emphasizing sustainability education and the benefits of a circular economy, we can engage students’ critical thinking about personal consumption and foster students’ community engagement.
More Information
Each residence hall has their own inventory of items available for 24-hour checkout unless otherwise noted. Talk to your friendly front desk attendant to see what is available. New additions to residence hall inventories are purchased based on student demand or as needed. Want something your desk doesn't have? Fill out our item suggestion survey!
HOW TO CHECK OUT
1. Bring your Western ID card to your community front desk during posted business hours.
2. Check out item(s) for 24 hrs or allowed checkout period.
3. Return item(s) to the desk during posted business items.
Popular room essentials are available for long-term checkout through the Residence Hall Reuse Program via donations from on-campus residents. Gently used donations are cleaned, tested, and labeled before being added to existing inventory. Residents check out items for the whole academic year by default.
Inventory curated long-term checkout includes:
- Minifridges
- Microwaves
- Electric kettles
- Water filters
- Storage bins & racks
- Lighting
- Mirrors
HOW TO RESERVE ITEMS
Information regarding reservations will be sent to your WWU email prior to Fall Move-in. Check your email regularly for more information on when reservations open and how to reserve items.
Please note:
- Reservations are only available prior to Fall Move-in.
- All items for long-term checkout will require residents to transport from the University Residences warehouse to their residence hall during move in. The University Residences warehouse is located on the lower level of the Commissary building, on the South side of campus near Buchanan Towers. Click here for an interactive campus map.
If you have any questions or concerns, please email our Facilities team at residencesfacilities@wwu.edu.
Don't let your unwanted items go to waste, let others reuse them! Donate clean used items in good condition and unopened food or hygiene products to our Recovery Drive during prep & finals week. Drop off your items in the respective bins! Follow the instructions sent to your WWU email and use our Drop-Off Locations map to locate the bins in your community.
PLEASE SORT ITEMS ACCORDINGLY
| Green Bins | Blue Bins |
|---|---|
| Unopened, non-perishable foods | Clothing & shoes, laundry, cleaning & unopened hygiene products, electronics, appliances*, storage bins & racks, mirrors*, lamps*, towels, pillows & bedding, books, toys & school supplies, non-upholstered furniture* |
*Place oversized items in the designated surrounding taped-off area!
Please DO NOT donate mattress toppers.
If you are moving off-campus during the quarter and have items you would like to donate, please contact residencesfacilities@wwu.edu.
To begin your return, please visit your community’s front desk for an RHR Return Sticker. Be prepared to present your Item ID code(s) (LT-XX-XXXX) for verification (check the labels or your pickup receipt). Check your WWU email for more instructions.
To avoid a charge to your WWU account:
- All room essentials must be cleaned and left in your room with the Return Sticker upon checkout.
- Bike kits (Bike, helmet, lock) must be returned via appointment.
If you are moving off campus during the quarter, please contact residencesfacilities@wwu.edu.
Resident Responsibilities
Items should be properly returned either at the end of the agreed upon period or before the resident checks out of the room. Failure to do so will be processed via appropriate conduct and/or student billing measures in accordance with Community Standards
Contact Us
If you have any questions, comments, or quandaries, feel free to email us at residencesfacilities@wwu.edu. Follow our Instagram @wwuhousingsustainability for regular program updates.