Central Office Assistant
Application closes | June 2, 2023
Interviews offered | June 5, 2023
Interviews conducted | June 7-9, 2023
Job offers sent to finalists | June 12, 2023
Central Office Assistants (COAs) are integral members of the Office of Residence Life. Their primary responsibility is to provide administrative services to the Residence Life central office under the direction of their supervisor.
Performing the responsibilities of a paraprofessional requires knowledge of department and university information, the ability to provide administrative support to the residential community, and good communication and teamwork.
We will be hiring for 3 positions
Note: This position does not require you to live on campus.
On this page
Tasks include but are not limited to:
Assisting the RD/SRD/ARD in the following functions as designed by the supervisor:
Assisting the Supervisor
- Schedule student meetings and other appointments utilizing Outlook
- Accurately record and track Resident Advisor (RA) progress of their one on one conversations and programming through the residential curriculum (URISE)
- Create and maintain the RA on call schedule
- Accurately implement assessment functions in hall and University Residences database management such as Campus Labs and Excel
- Maintain purchasing card and hall budget documentation for RAs and Hall Council: bringing accurate forms and receipts to the Residence Life office
- Order supplies and restock supplies as needs
- Complete projects as assigned by supervisor
- Conduct assessment initiatives as designed by the supervisor
- Create and maintain bulletin boards in common spaces of the community
- Develop materials for opening/closing in addition to all other operations within the residence hall or apartment community
Occupancy Coordination/Housing Assignments
- Update and assist in the management of the transfer list
- Complete and turn in all necessary room assignment paperwork
- Maintain and regularly update confidential student rosters and occupancy lists
- Transport mail, supplies, flyers, and other items between the central office and the hall
- Update and maintain social media accounts for assigned community
- Submit work orders and maintenance requests as appropriate
- Complete all printing requests requested through supervisor and/or RA staff
- Collaborate with and fulfill Copy Services requests from hall staff
- Perform basic filing functions as deemed necessary by the supervisor to maintain a neat and organized workspace/office
- Attend Residential Office Assistant meetings with Residence Life staff
- Adhere to deadlines related to completion of tasks, projects, and turning in documents
- Provide quality customer service and positive interactions to parents, students, and University staff
- Maintain confidentiality with all records, communication, and correspondence
- Work collaboratively with all professional and student staff members
- Other duties as assigned
- Working knowledge of Microsoft Office suite especially Excel
- Ability to work independently and efficiently on multiple tasks with variable deadlines
- Exceptional written and verbal communication skills
- Strong organization skill
- Ability to work with confidential materials
- Experience or interest working with a diverse population
- Ability to work in a team environment
Terms of Employment
Serve in the role for the full academic year in addition to returning early/staying late for training and work responsibilities each quarter as directed. Terms of employment are from September 2023-June, 2024.
Average weekly workload is 12-19 hours Monday-Friday, 8am-6pm depending on needs of supervisor and assigned community. Minimum hours per week is 12.
COAs are contracted up to 19 hours per week, the maximum allowed for student employees during the academic year. According to University guidelines, no other paid on-campus employment is permitted. Hours can be flexible as determined by supervisor.
COAs will meet with their supervisor bi-weekly or weekly as specified by the supervisor.
Compensation is $14.49/hour
Attend weekly staff meetings with the Administrative Assistant for Residence Life
Maintain a minimum quarterly and cumulative GPA of 2.5 while enrolled in 12–18 credits per quarter; obtain supervisory approval to enroll in less than 12 credits or more than 18 credits.
Fulfill position requirements as described in this document, the position agreement, and as assigned while in the position.
This position is work study eligible, however, work study is not required.
Eligibility for Application
- Candidates must be currently enrolled in classes for the Spring 2023 quarter
- Candidates must not be on disciplinary probation through the student conduct process or in deferred eviction status
- Candidates must have a minimum quarterly and cumulative GPA of 2.5
- If a Fairhaven College student, the candidate must be in good academic standing with the Fairhaven College administration.
- New transfer students for Spring 2023 must provide a transcript from their previous institution which demonstrates a cumulative 2.5 GPA.
- Please contact Residence Life for more information at 360-650-2960
Students must also fulfill all other requirements outlined by Student Employment Services for employment by the University.
University Residences engages students in diverse and inclusive, healthy, safe and sustainable communities that foster academic success and personal growth. Through 16 residence halls and one apartment community, University Residences provides on-campus housing for over 4,000 of Western’s 16,000 students. More than 165 students are employed by University Residences in part-time positions ranging from entry level to paraprofessional. Questions about this job posting can be directed to Residence Life (EH 113), ResLife@wwu.edu or 360-650-2960.
Equal Opportunity and Affirmative Action
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Vice Provost for Equal Opportunity & Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); email@example.com.
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).