Housing Agreement

University Residences engages students in diverse and inclusive, healthy, safe and sustainable communities that foster academic success and personal growth. The residential experience is intentionally designed to cultivate leadership, sustainability, social responsibility and civic engagement. All residents of University Residences accept the terms of this Housing Agreement at the time of housing application. By accepting this Agreement, the Student also agrees to abide by:

The student resident (“Student”) must be enrolled in Western Washington University (“University”) and must maintain a minimum of eight credits per quarter throughout the term of this Agreement; or be attached to a University-sponsored program. Residents with matriculated-student status are eligible to apply for on-campus renewal housing for the 2018-2019 academic year provided they comply with renewal deadlines and procedures, and fulfill the current term of occupancy.

The student shall pay a deposit of $200 as security for the faithful performance of the Agreement. Upon Agreement termination, the security deposit will be refunded via the WWU Student Account refund process. The $200 credit balance will apply toward any current or past-due financial obligations, Agreement terms, or covenants which the Student may owe the University, even if the amount does not derive from this Housing Agreement. Any remaining balance will then be refunded to the student, after which time the Student is still responsible for any future charges placed on the student account.

  • From the date of approved arrival, the Student shall occupy their assigned residence for the duration of the Academic Year 2018-2019. The Academic Year is defined as September 23, 2018 through June 14, 2019. Termination of occupancy prior to June 14, 2019, may result in checkout penalties and a contract breakage fee.
  • Once the Student obtains keys to their room, they are financially responsible for the room. Until the Student surrenders the keys, or completes the process for properly checking out if they have lost their keys, the Student is responsible for the room even if their person or property does not occupy the room.

If assigned to a residence hall, the Student must enroll in a residential meal plan. If assigned to Birnam Wood apartments, enrollment in a meal plan is optional under a separate contract. Meal service in the campus dining commons is available on the dates listed below; meal service is suspended over Thanksgiving weekend and intersession. For meal plan changes, see Dates and Details section.

  • Fall 2018: Dinner on September 23 through lunch on November 21; dinner on November 25 through lunch on December 14.
  • Winter 2019: Dinner on January 6 through lunch on March 22.
  • Spring 2019: Breakfast on April 1 through lunch on June 14.

This Agreement may be canceled in writing prior to occupancy, resulting in forfeiture of the $200 security deposit, with the exception of fall quarter as follows:

  • Return Residents: Cancellations received by May 15 result in a full refund of the housing deposit.
  • New Residents: Cancellations received by June 30 result in a full refund of the housing deposit; cancellations received between July 1 and August 15 result in a half refund.

The University shall furnish heat, electricity, water and sewer services. Internet and cable televisions will be provided, but the Student must provide cables and appliances.

  • Temporary Interruption of Service: Services may be temporarily interrupted when necessary because of accident, emergency, repairs, alterations or improvements, which are deemed necessary and desirable in the judgment of the University. The Student shall claim no reduction or waiver of fees or other compensation, nor shall this Agreement or any of its obligations be affected or reduced.
  • Delivery of Possession: If the University is unable to deliver possession of the assigned room because of fire, explosion, leaks, disruptions related to systems software, Acts of God, or reasons beyond its control, the University shall have no liability to the Student for losses suffered.
  • Fire of Casualty Loss: If the Student's room or residence hall should at any time be rendered untenable in whole or in part by fire or casualty, the University may, at its option, either immediately terminate this Agreement, or repair and replace the damaged room or residence hall within a reasonable time.

Quarterly charges for housing and residential meal plans are billed to the Student account before the start of the quarter, and the account balance is due on the first day of classes. Charges are based upon the published rate for the type of room and meal plan. There are no billing pro-rates the last seven days of each quarter.

  • Late Fee: A late fee consistent with the WWU Late Fee Policy will be assessed to balances past due.
  • Interest Charge: A monthly interest charge consistent with the WWU Interest Charge Policy will be assessed to balances past due.
  • Scholarships, Loans & Grants: Payments made from scholarships, loans, and grants are due upon receipt of those funds. The Student is responsible for timely payment of any balance not covered.
  • Debt Collection: The Student agrees to pay reasonable expenses of collection of any outstanding debt, including collection agency and attorney's fees. Students give authorization to contact all available resources to obtain information about current address, employment status, and other creditors, or any other data that will assist in the collection of a defaulted account.
  • Rate Changes: Rates are subject to change by no more than five percent for emergency purposes as authorized by the Board of Trustees of Western Washington University.
  • If the Student's payment for charges related to housing and/or dining is deferred pending disbursement of financial aid, failure to receive such aid does not remove the Student's financial obligation to pay in full.
  • In the event the Student's account is placed with a collection agency or attorney, the Student will be liable for all collection fees, including attorney fees and expenses. Such fees may be based upon a maximum 40 percent of the debt. Any default on the Student's account may be reported to commercial credit reporting agencies and may adversely affect the Student's credit rating.
  • By accepting this Agreement, the Student authorizes Western and its respective agents to contact the Student at their current or future cellular or telephone numbers, and these numbers may be used to contact the Student via automated dialing, pre-recorded voice or text messaging devices.

During the quarter break ("intersession"), classes are suspended along with many campus services. The Student is permitted to remain in residence during intersession at no additional charge provided they are enrolled for the coming quarter and remain an on-campus resident for at least 14 days of the new quarter.

  • Winter Break: December 15, 2018 through January 6, 2019.
  • Spring Break: March 24 through March 31, 2019.

If a vacancy occurs in a double or triple room, the remaining Student may be consolidated into a room with another resident; or must keep the room ready for inspection, occupancy and be willing to accept a new roommate at any time during the remainder of the academic year. If the Student refuses to accept a roommate, the Student may be reassigned, may be charged the super-single or super-double rate from the date the vacancy occurred, and/or may be subject to disciplinary action. Pending space availability, the remaining Student may have the option to transfer to another room, or upgrade to a super-single or super-double for the remainder of the academic year.

The University reserves the right to reassign the Student to a different room, residence hall or apartment, or to rescind super-single or double-triple status at any time in the even such reassignment is deemed necessary. Unless otherwise notified, the University reserves

The Student may not transfer or sublet any room or meal plan covered by this Agreement.

Alterations to buildings and individual rooms are not permitted. The Student may be required, at their expense, to remove alterations or decorations and may also be required to pay for any resulting damage.

Termination of occupancy occurs when the Student completes the process for properly checkout out of housing. Proper checkout procedure is outlined in the University Residences Policies and Procedures. Termination shall not relieve the Student of their liabilities and obligations. The Student is financially responsible for the housing and meal plan charges up through the date of termination, including any contract breakage fee, checkout penalties, and charges incurred after termination. Reason for terminations include:

  • Student Choice: Regardless of age or class standing, the Student is not required by the University to reside on campus; therefore, the Student may terminate their occupancy at any time for any reason.
  • Termination of Student Status: In the event of school withdrawal or expulsion, the Student must vacate their room within 24 hours.
  • Eviction: Following 10 days' notice of intent by the University, occupancy may be terminated by the University in the event the Student is in default of payment for more than 10 days, except where there is a written agreement to extend the period; or the Student breaches, violates, fails to perform, or is in default of this Agreement.
  • Fall 2018: If the Student is graduating, withdrawing or moving off campus at the end of fall quarter, they must be properly checked out of housing by 4 p.m. Friday, December 14.
  • Winter 2019: If the Student is graduating, withdrawing or moving off campus at the end of winter quarter, they must be properly checked out of housing by 4 p.m. Friday, March 22.
  • Spring 2019: The term of this Agreement ends on Friday, June 14; therefore, the Student must be properly checked out of housing by 4 p.m. that day unless they are registered for summer housing.

If the Student moves off campus during winter or spring break or within the first 14 days of the coming quarter, they will be charged the housing rate for each day during the break, up to and including the day of checkout - even if they did not stay in their room for any or part of the break.

In the event of termination the Student shall be liable for liquidated damages:

  • Residence Halls: $5.25 per day for the remainder of the term of the Agreement, not to exceed $400.
  • Apartments: $2.67 per day for the remainder of the term of the Agreement, not to exceed $200.
  • Without Penalty: The Student may be released without penalty for withdrawal from the University, participation in a study abroad or internship program, or approved appeal.

The Student is expected to keep their assigned room/suite clean and advise University staff of any necessary repairs.

  • Damages: The Student is responsible for costs, expenses or liabilities resulting from damage to a room, suite or building by them or their guests, except for those caused through an act or omission by University staff.
  • Cleaning: The Student is responsible for the cost of any additional cleaning required to return the room to its pre-occupancy state.
  • Furniture: University equipment or furniture shall not be moved from rooms or public areas of buildings. The Student is responsible for the replacement or repair of the property.

The Student may appeal adverse decisions or actions taken pursuant to this Agreement to the Financial Appeals Board. Appeals must be submitted online within 30 days of the action under appeal. Until an appeal is granted, the charge in question is subject to all applicable late fees and registration holds.

The University, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Equal Opportunity Office.

The University is committed to providing reasonable accommodation for qualified individuals with disabilities upon request. University Residences works in partnership with the Disability Access Center (DAC) to provide students access to all levels of the residential experience. Students requiring a special housing assignment due to a disability or other condition must request reasonable accommodation through DAC, provide all necessary documentation, and complete a needs assessment.

The University assumes no responsibility for loss or damage to personal property.

The failure of the University to exercise any right or remedy available as a result of the Student’s breach of any of the terms, covenants or conditions of this Agreement shall not be deemed to be a waiver by the University of any such right or remedy. No terms or conditions of this Agreement required to be performed by the Student and no breach thereof shall be waived, altered or modified except by an express, written instrument executed by the University. The receipt of rent by the University with the knowledge of the breach of any terms, covenants or conditions of this Agreement shall not be deemed a waiver of such breach. Remedies of the University under the terms of this Agreement are cumulative and are not exclusive of any other remedies or redress which may be utilized in case of any breach or threatened breach by the Student.

Any provision of this contract which shall prove to be invalid, void or illegal in no way affect, impair or invalidate any other provision hereof and such other provision shall remain in full force and effect.

Residence Hall Cost per Person

Room Type & Meal Plan Fall 2018 Winter 2019 Spring 2019 Annual
Triple Room + 75 Meal Plan $3,451 $2,997 $2,634 $9,082
Triple Room + 100 Meal Plan $3,624 $3,147 $2,765 $9,536
Triple Room + 125 Meal Plan $3,791 $3,292 $2,893 $9,976
Triple Room + Unlimited Meal Plan $3,962 $3,440 $3,023 $10,425
Double Room + 75 Meal Plan $4,017 $3,488 $3,065 $10,570
Double Room + 100 Meal Plan $4,189 $3,638 $3,197 $11,024
Double Room + 125 Meal Plan $4,357 $3,783 $3,325 $11,465
Double Room + Unlimited Meal Plan $4,527 $3,931 $3,455 $11,913
Single Room + 75 Meal Plan $4,481 $3,891 $3,419 $11,791
Single Room + 100 Meal Plan $4,653 $4,041 $3,551 $12,245
Single Room + 125 Meal Plan $4,820 $4,186 $3,679 $12,685
Single Room + Unlimited Meal Plan $4,991 $4,334 $3,809 $13,134

Apartment Cost per Person

Apartment Room Type Fall 2018 Winter 2019 Spring 2019 Annual
Double Room: 2 students per room $1,260 $1,260 $1,260 $3,780
Family Apartment: Whole apartment* $5,038 $5,038 $5,038 $15,115

* Super-single rooms offered on a space available basis only.

Fall Quarter 2018

Friday 9/21

Early arrival: move in from 1 p.m. to 5 p.m.

Saturday 9/22

Early arrival: move in from 10 a.m. to 3 p.m.

Sunday 9/23

Opening day fall housing: move-in 10 a.m. to 3 p.m.; meal service in the dining commons begins with dinner.

Wednesday 9/26

Classes begin, and your student account balance is due.

Friday 10/5

Last day of the quarter to downsize your meal plan.

Wednesday 11/21

Brunch is the last meal served in the dining commons before closing for the Thanksgiving holiday.

Thursday 11/22 - Sunday 11/25

Thanksgiving Holiday - students may remain in residence, but food venues on campus are closed.

Sunday 11/25

Meal service in the dining commons resumes with dinner.

Friday 12/14

Anyone moving out at the end of the quarter must be properly checked out by 4 p.m. Lunch is the last meal served in the dining commons before closing for winter break.

Saturday 12/15

Fall commencement ceremonies.

Saturday 12/15 - Saturday 1/5

Winter break (Intersession)

Winter Quarter 2019

Sunday 1/6

New residents move-in 10 a.m. to 3 p.m.; meal service in the dining commons begins with dinner.

Tuesday 1/8

Classes begin, and your student account balance is due.

Friday 1/18

Last day of the quarter to downsize your meal plan.

Friday 3/22

Anyone moving out at the end of the quarter must be properly checked out by 4 p.m. Lunch is the last meal served in the dining commons before closing for spring break.

Saturday 3/23

Winter commencement ceremonies.

Saturday 3/23 - Sunday 3/31

Spring break (Intersession)

Spring Quarter 2019

Sunday 3/31

New residents move-in 10 a.m. to 3 p.m.

Monday 4/1

Meal service in the dining commons begins with brunch.

Tuesday 4/2

Classes begin, and your student account balance is due

Friday 4/12

Last day of the quarter to downsize your meal plan

Friday 6/14

All residents must be properly checked out by 4 p.m. unless registered for summer housing. Lunch is the last meal served in the dining commons before closing for the summer.

Saturday 6/15

Spring commencement ceremonies