Moving In Winter 2020

Winter 2020 Move In Day is
Sunday, Jan. 3.

Please use the Fall 2020 information below for planning purposes only.

Check back with us soon for more information about how to arrive, COVID-19 testing and other important Move In information. 

Schedule your Move In time

On August 4, 2020, Housing updated Move In Weekend to Thursday, Sept. 17 - Monday, Sept. 21. 

The Move-In App is open and ready for use. Residents must follow the instructions on our Move-In App to navigate from prearrival information through Move In Day:

  • Read Procedures
  • Take the COVID-19 Quiz
  • Schedule Arrival
  • Complete Pre-Test Plan
  • Pre-Check In
  • Check In

Sign up for your arrival time today.

Thursday Move-In Rescheduled

Wildfires in California, Oregon and Washington State have greatly impacted air quality in Bellingham. Conditions have ranged from hazardous to unhealthy in the Puget Sound Region over the last week. 

Out of an abundance of care for our students and families due to the predicted air quality advisory and caution for our staff, we asked all residents to  reschedule their Thursday arrival date.

We must reserve Move-In on Thursday, Sept. 17 only to those who must arrive that day.

Housing Move In Q&A

North Campus

For Mathes, Nash, Higginson, Edens Hall, and Edens North

 

Thursday, Sept. 17, 2020 | 1 - 3 p.m.

Friday, Sept. 18, 2020 | 8 a.m. - 5 p.m.

Saturday, Sept. 19, 2020 | 8 a.m. - 5 p.m. 

Sunday, Sept. 20, 2020 | 9 a.m. - 4 p.m.

South Campus

For Buchanan Towers, Buchanan Towers East, and Birnam Wood

 

Thursday, Sept. 17, 2020 | 1 - 3 p.m.

Friday, Sept. 18, 2020 | 8 a.m. - 5 p.m.

Saturday, Sept. 19, 2020 | 8 a.m. - 5 p.m. 

Sunday, Sept. 20, 2020 | 9 a.m. - 4 p.m.

Monday, Sept. 21, 2020 | 9 a.m. - 4 p.m.

 

For Fairhaven

Thursday, Sept. 17, 2020 | 1 - 5 p.m.

Friday, Sept. 18, 2020 | 8 a.m. - 5 p.m.

Saturday, Sept. 19, 2020 | 8 a.m. - 5 p.m. 

Sunday, Sept. 20, 2020 | 9 a.m. - 4 p.m.

Where to Arrive

Staging Area A - South Campus

Northbound on Interstate 5 

  1. Take Exit 252 (Samish Way, W Wash University) 
  2. Turn left at stop sign onto Samish Way 
  3. Turn left at light onto S Samish Way 
  4. Turn left at light onto Bill McDonald Pkwy 
  5. Continue on Bill McDonald Pkwy for 1 mile 
  6. Follow signs to your building’s staging area 

 

Southbound on Interstate 5 

  1. Take Exit 252 (Samish Way, W Wash University) 
  2. Turn right onto Samish Way 
  3. Turn left at next light onto Bill McDonald Pkwy 
  4. Continue on Bill McDonald Pkwy for 1 mile 
  5. Follow signs to your building’s staging area 

Staging Area B - North Campus

Northbound on Interstate 5 

  1. Take Exit 253 (Lakeway Dr) 
  2. Turn right onto King St 
  3. Turn right onto Lakeway Dr 
  4. Continue on Lakeway Dr for .5 miles 
  5. Bear right onto E Holly St 
  6. Turn left onto Billy Frank Jr. St 
  7. Continue on Billy Frank Jr. St for .5 miles 
  8. Follow signs to your building’s staging area 

 

Southbound on Interstate 5 

  1. Take Exit 253 (Lakeway Dr) 
  2. Turn right onto Lakeway Dr 
  3. Continue on Lakeway Dr for .3 miles 
  4. Bear right onto E Holly St 
  5. Turn left onto Billy Frank Jr. St 
  6. Continue on Billy Frank Jr. St for .5 miles 
  7. Follow signs to your building’s staging area 

Ship My Room to Western

Why Wait in Line? Beginning Monday, Aug. 17, you can sign Up for Housing’s Ship My Room to Western so that your gear gets here before you do!

All incoming and returning residents are eligible to ship their belongings early to make Move In Day a breeze. Follow the three step process below and your items will be waiting for you to get here.

If you are actively attempting to change your room assignment, do not participate in this program. 

Birnam Wood Residents:

You may not be eligible for this program if your fall assignment is occupied by a summer resident. To check if your Birnam Wood apartment is eligible for this program email housing-mail@wwu.edu

Instructions:

  1. Fill out the Ship my Room to Western form by Sept. 4
  2. Ship belongings to Specific WWU Address Below
    All items must be postmarked no later than Sept. 8
  3. Pay the $100 Early Shipping Fee on your student account before Wednesday, Sept. 23

Shipping Address

<First Name> <Last Name>
C/O: Ship My Room to Western
516 High Street
Bellingham WA 98229

Please note:

  • Items sent before you are registered with the Ship my Room to Western program will be returned to sender.
  • Items sent after postmark deadline, will be available at front desk during your community’s front desk hours.
  • If you defer or cancel for fall, you will not be refunded the $100 service fee and you must pay any return shipping costs.

For questions about mail and delivery, please refer to Mail and Delivery or email housing-mail@wwu.edu

Don't Get a Parking Ticket

  • Use the 20 minute unloading zones at your building to unload your vehicle.
  • When you are finished unloading, move your car to one of WWU parking lots:
    • Free parking available: 12A and C lots
    • Pay to park: 6V, 7G and 14G lots

Dining Services

Residential Dining Commons

Two dining commons are open with takeout and in-person options, abiding by Washington State guidelines:

  • North Campus: Viking Commons
  • South Campus: Fairhaven Commons

Weekdays:

Breakfast | 7 - 11 a.m.

Lunch | 11 a.m. - 2 p.m.

Dinner | 4:45 - 7:30 p.m.

Viking Dollars

Viking Dollars are prepaid debit funds that go on your Western ID card for exclusive use at the cafés, markets or dining commons on campus. Purchases made with Viking Dollars are discounted 10 percent and food purchases are exempt from sales tax (another 8.7 percent). Purchase Viking Dollars at the Arntzen Atrium, Miller Market, Wilson Library Zoe’s, VU Market, Edens Hall 109, or online at campusdish.com.

Using Your Meal Plan

Each residential meal plan comes with a quarterly allowance of meals plus $223 Dining Dollars. Meals are available at any dining commons: swipe your Western ID card when you enter the commons and one all-you-care-to-eat meal will be deducted from your dining balance. Unused meals expire at the end of the quarter.

Dining Dollars may be spent in any of the campus cafés, markets, or dining commons and carry over from one quarter to the next. Meal plan changes can be made by visiting Campus Dish. Upgrades are accepted anytime, and downgrades are accepted through the second Friday of each quarter.

  • Apartment residents can purchase an optional meal plan at campusdish.com.

Our Commitment to Students with Food Allergies

If you are living with food allergies, you are familiar with managing your health and wellness. Western works hard to provide the tools you need to maximize your dining experience on campus. We encourage you to meet with our registered dietitian and executive chef when you arrive on campus.

Bed Options

Twin XL sheets will fit any of our mattresses on campus.

Rooms are configured as high singles with the exception of triple rooms which require lofts.

For disability accommodation, contact the Disability Access Center.

For more information visit Bed Options.

Suggested Essentials

  • Approved appliances: electric tea kettles, coffee makers, blenders, electric fans, air purifiers, rice cookers, microwave ovens up to 900w, mini-fridges no larger than 4.5 cubic feet.
  • Clothing: plan for rain, snow and sun; bring warm layers, sensible shoes, rainproof jacket with hood, warm coat, waterproof boots, scarf, hat and gloves.
  • Emergency kit with rechargeable flashlight
  • Environmentally-friendly cleaning supplies
  • Flashlight: plan for shorter daylight hours in the winter.
  • Laundry gear: laundry bag, hamper or basket, detergent, hangers.
  • Linens: extra-long twin sheets, mattress pad or topper, pillows, blankets, comforter, sleeping bag, towels.
  • Medical: prescription medications, pain reliever, cold remedies, tissue, thermometer, antacid, allergy medicine.
  • Official documents required for employment: Social Security card, passport, driver’s license, birth certificate.
  • Personal technology: laptop, tablet or desktop computer, USB-connected printer, game console, TV, fire-safe surge protector.
  • Security items: fireproof lockbox or locking storage chest, laptop cable lock.
  • Storage: food, dishware, clothing, hangers, outdoor gear.
  • Toiletries: shower caddy and bathroom supplies.
  • Travel toolkit: half-inch socket wrench for bunking or lofting your bed.
  • Face Coverings

Prohibited Items

  • Firearms or weapons
  • Flammable materials or explosives
  • Hazardous appliances: electric hotplates, burners, toasters and toaster ovens (allowed in suites with kitchenettes), space heaters, electric blankets, halogen lamps over 300w, hover boards, any appliance that is not UL approved.
  • Non-university beds or accessories
  • Pets are prohibited, but fish in tanks under 10 gallons are allowed. Assistance animals are not considered pets.
  • Wireless Routers

Assistance Animals

If you plan to bring a service dog or an emotional support animal, see Animals in Residence at housing.wwu.edu/q/community-standards.

Communication

Official Communication

Your WWU email is the University’s official method of communication. Housing staff regularly send official, time-sensitive communication by email. You are accountable for all information sent to your student email. You may set up email forwarding to redirect your Western email to a personal email account.

Receiving Mail & Packages

To ensure your mail successfully reaches your residence hall, address mail and packages as presented below, using your official first and last name. You should always use trackable, insured options when mailing cash or anything of value. When tracked items arrive, pickup notice is sent to your university email account.

For more details on resident mail, visit housing.wwu.edu/q/mail-deliveries.

Shipping Items Before You Arrive

It may be practical to ship some of your belongings in advance, especially if you are coming from another state or country.

Your Full Name
516 High Street
Hall Name + Room Number
Bellingham, WA 98225

  • Packages are accepted a maximum of seven days prior to your arrival; any packages sent more than seven days in advance, may be returned to sender.
  • To ensure proper delivery, address the package in the format presented above and use trackable insured options.

Technology

Tech Support

Residential Technology Services (ResTek) provides technology education and support by phone and email on issues concerning Internet connectivity, cable and streaming TV, game consoles and copyright law. For more information, visit ResTek.

Connecting to the Internet

WiFi is provided throughout the residence halls and is included in your room rate.

Using Wifi

Wireless routers are prohibited on our network. You can access the Internet through WWU WiFi using your universal login.

Note: wireless printers connected to our network can be seen and possibly used by other students. For more information, visit: restek.wwu.edu/get-online/other-devices.

Cable and Streaming TV Service

Xfinity on Campus television streaming service is provided to all students living on campus. Most buildings also have a traditional “coax” connection option.

Residential Computer Labs

Each community has access to a 24-hour computer lab.

Odds & Ends

Standard Amenities

Every room comes with WiFi, digital cable, window coverings, a recycle bin, compost bucket and trash can. Standard furnishings for each student include: dresser or built-in drawers, closet or wardrobe for hanging clothes, a desk and a chair.

Laundry Facilities

Each residential community is equipped with energy-efficient front-loading washers and dryers. Laundry is included in your room cost. No laundry card, coins or tokens are required.

Housekeeping

Residents are responsible for the regular cleaning of their room, suite or apartment, including the proper disposal of trash and recyclables. Toilet paper is provided in the residence halls; Birnam Wood residents must provide their own toilet paper.

Suite style bathrooms: You and your suitemates are also responsible for cleaning your bathroom. Environmentally friendly cleaning products are strongly encouraged.

Please note: suite-style bathrooms will be cleaned once per month.

Hallway style bathrooms: Custodial staff clean your bathroom daily if you live in a building with community bathrooms.

Public Spaces
Custodians clean and disinfect public spaces at least three times per day.

Vehicle Parking

If you want to park on campus contact Parking Services: transportation.wwu.edu.

Bicycles

Racks designated for bicycle storage are provided throughout campus and within each residential community. Bicycles stored anywhere else are subject to impound. To see the type of bike storage available in your building, go to housing.wwu.edu/q/explore-buildings.

Keep Your Stuff Safe

The University assumes no responsibility for loss or damage to your personal property from any cause. We strongly recommend you obtain Student Property Insurance. 

Need to Know

Paying Your Student Account

Room and board are billed to your student account before the start of each quarter, and your student account is accessible through MyWestern. Housing and meal plan rates are available at housing.wwu.edu.

The Housing Agreement

The term of the Housing Agreement is the length of the academic year, or remainder thereof if you moved in midyear. Termination of occupancy before the last week of spring quarter may result in checkout penalties and a contract breakage fee. For more information, visit housing.wwu.edu/q/housing-agreement

Policies and Procedures

As a member of the residential community, you are responsible for understanding and abiding by the residential policies and procedures, including the Housing Agreement, the Community Standards and Conduct Procedures. Before you move in, take the time to get familiar with the policies and procedures at housing.wwu.edu/living-on-campus/policies.

Access to Your Building and Room

At check-in you will receive a set of keys and/or fob that gives you access to your community, building, room and mailbox. You are financially responsible for your keys/fobs. Lost or damaged keys/fobs create a security risk to you and your community and must be reported to your front desk immediately.

Room Transfers

Students desiring a room change within the housing system can initiate a request with their Resident Director starting the third week of the quarter. Transfer requests may take several weeks or longer to fulfill depending upon current occupancy.

Western ID Card

Once you register for classes, you are eligible for an official Western ID card. Your card covers:

  • WWU official photo ID
  • Swipe-access to your meal plan and Viking Dollars
  • Student bus pass and shuttle
  • Rec Center access
  • Athletic events
  • Library Services For more information, visit westerncard.wwu.edu.

Cancellation Before Arrival

We understand many residents will want to remain at their permanent address if their in-person classes are now all online. If you would like to change your Fall 2020 Housing status for fall quarter, please email housing@wwu.edu with indicating your fall housing status change:

  • You want to cancel fall but may want Housing winter/spring quarter
  • You want to cancel Housing for the 2020-21 academic year

For residents canceling before Fall Move In, please note the following deadlines:

  • Returning residents must change their Housing status prior to August 15 to avoid the $600 Renewal Cancellation Fee
  • Incoming residents must change their Housing status prior to Sept. 4 to avoid losing $200 Housing Deposit

For residents canceling after moving on campus, please review Contract Breakage Fee.