Moving In Winter 2020 Newsletter
Winter 2020 Move-In is right around the corner. The information below will help you navigate on the big day!
When to Arrive
Your front desk is open from 10 a.m. – 3 p.m. on Sunday, Jan. 5. Pick up your keys from the front desk and start setting up your room the way you like.
Please note: if you arrive outside of the hours your front desk is open, find the RA on Call number on your community page.
Don't get a Parking Ticket
Meal service begins with Sunday dinner at 5 p.m. For a full list of dining locations and their hours visit Campus Dish.
Bed Parts are distributed on a first-come first-served basis. To request Bed Parts visit Maintenance Requests.
- Approved appliances: electric tea kettles, coffee makers, blenders, electric fans, air purifiers, rice cookers, microwave ovens up to 900w, mini-fridges no larger than 4.5 cubic feet.
- Clothing: plan for rain, snow and sun; bring warm layers, sensible shoes, rainproof jacket with hood, warm coat, waterproof boots, scarf, hat and gloves.
- Emergency kit with rechargeable flashlight
- Environmentally-friendly cleaning supplies
- Flashlight: plan for shorter daylight hours in the winter.
- Laundry gear: laundry bag, hamper or basket, detergent, hangers.
- Linens: extra-long twin sheets, mattress pad or topper, pillows, blankets, comforter, sleeping bag, towels.
- Medical: prescription medications, pain reliever, cold remedies, tissue, thermometer, antacid, allergy medicine.
- Official documents required for employment: Social Security card, passport, driver’s license, birth certificate.
- Personal technology: laptop, tablet or desktop computer, USB-connected printer, game console, TV, fire-safe surge protector.
- Security items: fireproof lockbox or locking storage chest, laptop cable lock.
- Storage: food, dishware, clothing, hangers, outdoor gear.
- Toiletries: shower caddy and bathroom supplies.
- Travel toolkit: half-inch socket wrench for bunking or lofting your bed.
- Firearms or weapons
- Flammable materials or explosives
- Hazardous appliances: electric hotplates, burners, toasters and toaster ovens (allowed in suites with kitchenettes), space heaters, electric blankets, halogen lamps over 300w, hover boards, any appliance that is not UL approved.
- Non-university beds or accessories
- Pets are prohibited, but fish in tanks under 10 gallons are allowed. Assistance animals are not considered pets.
- Wireless Routers
If you plan to bring a service dog or an emotional support animal, see Animals in Residence at housing.wwu.edu/q/community-standards.
Residential Dining Commons
Three dining commons are open 12-15 continuous hours on weekdays, giving you maximum flexibility within your class schedule. Brunch is always served on the weekends, so you can sleep late without missing breakfast or lunch. Enjoy buffet-style dining with WiFi and comfortable seating in any of the dining commons:
- North Campus: Viking Commons
- The Ridge: Ridgeway Commons
- South Campus: Fairhaven Commons
Campus Cafés & Markets
Choose from a full range of retail locations to suit your taste, budget and schedule. Find a variety of wholesome, delicious fare made in-house, by local providers, or by familiar brands like Starbucks, Subway and Panda Express. We offer vegan, vegetarian and gluten-free options. All cafés and markets accept Dining Dollars, Viking Dollars, cash and credit cards.
Viking Dollars are prepaid debit funds that go on your Western ID card for exclusive use at the cafés, markets or dining commons on campus. Purchases made with Viking Dollars are discounted 10 percent and food purchases are exempt from sales tax (another 8.7 percent). Purchase Viking Dollars at the Arntzen Atrium, Miller Market, Wilson Library Zoe’s, VU Market, Edens Hall 109, or online at campusdish.com.
Using Your Meal Plan
Each residential meal plan comes with a quarterly allowance of meals plus $214 Dining Dollars. Meals are available at any dining commons: swipe your Western ID card when you enter the commons and one all-you-care-to-eat meal will be deducted from your dining balance. Unused meals expire at the end of the quarter.
Dining Dollars may be spent in any of the campus cafés, markets, or dining commons and carry over from one quarter to the next. Meal plan changes can be made at the Dining Services office in Edens Hall 109. Upgrades are accepted anytime, and downgrades are accepted through the second Friday of each quarter.
- Apartment residents can purchase an optional meal plan at campusdish.com.
Our Commitment to Students with Food Allergies
If you are living with food allergies, you are familiar with managing your health and wellness. Western works hard to provide the tools you need to maximize your dining experience on campus. We encourage you to meet with our registered dietitian and executive chef when you arrive on campus.
Your WWU email is the University’s official method of communication. Housing staff regularly send official, time-sensitive communication by email. You are accountable for all information sent to your student email. You may set up email forwarding to redirect your Western email to a personal email account.
Receiving Mail & Packages
To ensure your mail successfully reaches your residence hall, address mail and packages as presented below, using your official first and last name. You should always use trackable, insured options when mailing cash or anything of value. When tracked items arrive, pickup notice is sent to your university email account.
For more details on resident mail, visit housing.wwu.edu/q/mail-deliveries.
Shipping Items Before You Arrive
It may be practical to ship some of your belongings in advance, especially if you are coming from another state or country.
Your Full Name 516
Hall Name + Room Number
Bellingham, WA 98225
- Packages are accepted a maximum of seven days prior to your arrival; any packages sent more than seven days in advance, may be returned to sender.
- To ensure proper delivery, address the package in the format presented above and use trackable insured options.
Residential Technology Services (ResTek) provides technology education and support by phone and email on issues concerning Internet connectivity, cable and streaming TV, game consoles and copyright law. For more information, visit ResTek.
Connecting to the Internet
WiFi is provided throughout the residence halls and is included in your room rate.
Wireless routers are prohibited on our network. You can access the Internet through WWU WiFi using your universal login.
Note: wireless printers connected to our network can be seen and possibly used by other students. For more information, visit: restek.wwu.edu/get-online/other-devices.
Cable and Streaming TV Service
Traditional Digital Cable TV and Xfinity on Campus is provided to all students living on campus.
Residential Computer Labs
Each community has access to a 24-hour computer lab.
Odds & Ends
Every room comes with WiFi, digital cable, window coverings, a recycle bin, compost bucket and trash can. Standard furnishings for each student include: dresser or built-in drawers, closet or wardrobe for hanging clothes, a desk and a chair.
Twin XL sheets will fit any of our mattresses on campus. You may have the option of customizing your bed into a loft, bunk or high single/captain.
For more information visit Beds and Furnishings.
Each residential community is equipped with energy-efficient front-loading washers and dryers. Laundry is included in your room cost. No laundry card, coins or tokens are required.
Residents are responsible for the regular cleaning of their room, suite or apartment, including the proper disposal of trash and recyclables. Toilet paper is provided in the residence halls; Birnam Wood residents must provide their own toilet paper.
Suite style bathrooms: You and your suitemates are also responsible for cleaning your bathroom. Environmentally friendly cleaning products are strongly encouraged.
Hallway style bathrooms: Custodial staff clean your bathroom if you live in a building with community bathrooms.
If you intend to park on campus contact Parking Services: wwu.edu/parking.
Racks designated for bicycle storage are provided throughout campus and within each residential community. Bicycles stored anywhere else are subject to impound. To see the type of bike storage available in your building, go to housing.wwu.edu/q/explore-buildings.
Keep Your Stuff Safe
The University assumes no responsibility for loss or damage to your personal property from any cause. We strongly recommend you obtain Student Property Insurance. More information on Student Property Insurance: housing.wwu.edu/q/moving-in.
Need to Know
Paying Your Student Account
Room and board are billed to your student account before the start of each quarter, and your student account is accessible through MyWestern. Housing and meal plan rates are available at housing.wwu.edu.
The Housing Agreement
The term of the Housing Agreement is the length of the academic year, or remainder thereof if you moved in midyear. Termination of occupancy before the last week of spring quarter may result in checkout penalties and a contract breakage fee. For more information, visit housing.wwu.edu/q/housing-agreement
Policies and Procedures
As a member of the residential community, you are responsible for understanding and abiding by the residential policies and procedures, including the Housing Agreement, the Community Standards and Conduct Procedures. Before you move in, take the time to get familiar with the policies and procedures at housing.wwu.edu/living-on-campus/policies/.
Access to Your Building and Room
At check-in you will receive a set of keys and/or fob that gives you access to your community, building, room and mailbox. You are financially responsible for your keys/fobs. Lost or damaged keys/fobs create a security risk to you and your community and must be reported to your front desk immediately.
Students desiring a room change within the housing system can initiate a request with their Resident Director starting the third week of the quarter. Transfer requests may take several weeks or longer to fulfill depending upon current occupancy.
Western ID Card
Once you register for classes, you are eligible for an official Western ID card. Your card covers:
- WWU official photo ID
- Swipe-access to your meal plan and Viking Dollars
- Student bus pass and shuttle
- Rec Center access
- Athletic events
- Library Services For more information, visit westerncard.wwu.edu.
Cancellation Before Arrival
If you change your mind about living on campus or attending Western altogether, please notify University Residences in person or by email to Housing@wwu.edu and include your name, student ID number, and a statement cancelling your housing reservation. Refund or forfeiture of the $200 housing deposit is determined by several factors and specified in the Housing Agreement.