Moving In 2019-20

Fall 2019 Move-In is right around the corner. Whether you are a returning resident or moving on campus for the first time, the information below will help you navigate on the big day!

Doors Open Sunday, September 22

Check-in stations open 10 a.m. – 3 p.m.

Meal service begins with Sunday dinner at 5 p.m.

Classes begin Wednesday, September 25

Once you select your room, your address and personalized arrival instructions are posted in MyHousing.

While official Move in Day occurs Sunday, September 22, early arrival is an option if one of the following applies:

  • Special Program
    You are participating in a special program or activity that requires early arrival. Follow your program’s specific arrival instructions.
  • Recommended Arrival Day
    Your recommended arrival day is either Friday or Saturday. You will not be charged an early arrival fee if you arrive on your recommended day and time posted in MyHousing.
  • Out-of-State Student Dinner
    You are signed up to attend the Out-Of-State Student Dinner. You will not be charged an early arrival fee if you attend the dinner. See Staging Area Arrival for information on how to arrive on Saturday, Sept. 21.
  • Paid Early Arrival
    You wish to change your arrival day to Friday or Saturday for an additional fee.

Feel free to use your phone to navigate to Bellingham. Once you are close to the city limits please follow our directions for freeway exit and navigation to campus. This will help you arrive at your building’s staging area where you will be issued your unloading car tag.

STAGING AREA A NORTH CAMPUS

Buildings (see map below): Edens - 1 • Edens North - 2 • Higginson - 3 • Mathes - 5 • Nash - 4

Northbound on Interstate 5

  1. Take Exit 253 (Lakeway Dr)
  2. Turn right onto King St
  3. Turn right onto Lakeway Dr
  4. Continue on Lakeway Dr for .5 miles
  5. Bear right onto E Holly St
  6. Turn left onto Billy Frank Jr. St
  7. Continue on Billy Frank Jr. St for .5 miles
  8. Follow signs to your building’s staging area

Southbound on Interstate 5

  1. Take Exit 253 (Lakeway Dr)
  2. Turn right onto Lakeway Dr
  3. Continue on Lakeway Dr for .3 miles
  4. Bear right onto E Holly St
  5. Turn left onto Billy Frank Jr. St
  6. Continue on Billy Frank Jr. St for .5 miles
  7. Follow signs to your building’s staging area

STAGING AREA BCD RIDGE AND FAIRHAVEN

Buildings (see map below): Sigma - 6 • Omega - 7 • Delta - 8 • Alpha - 9 • Beta - 10 • Gamma - 12 • Kappa - 11 • Fairhaven - 13

Northbound on Interstate 5

  1. Take Exit 252 (Samish Way, W Wash University)
  2. Turn left at stop sign onto Samish Way
  3. Turn left at light onto S Samish Way
  4. Turn left at light onto Bill McDonald Pkwy
  5. Continue on Bill McDonald Pkwy for 1 mile
  6. Follow signs to your building’s staging area

Southbound on Interstate 5

  1. Take Exit 252 (Samish Way, W Wash University)
  2. Turn right onto Samish Way
  3. Turn left at next light onto Bill McDonald Pkwy
  4. Continue on Bill McDonald Pkwy for 1 mile
  5. Follow signs to your building’s staging area

STAGING AREA EF BIRNAM WOOD AND BUCHANAN TOWERS

Buildings (see map below): • Buchanan Towers - 14 • Buchanan Towers East - 15• Birnam Wood - 16

Northbound on Interstate 5

  1. Take Exit 252 (Samish Way, W Wash University)
  2. Turn left at stop sign onto Samish Way
  3. Turn left at light onto S Samish Way
  4. Turn left at light onto Bill McDonald Pkwy
  5. Follow signs to your building

Southbound on Interstate 5

  1. Take Exit 252 (Samish Way, W Wash University)
  2. Turn right onto Samish Way
  3. Turn left at next light onto Bill McDonald Pkwy
  4. Follow signs to your building
Map of Campus with staging areas marked
  1. Use the required arrival instructions to arrive at your community’s staging area. Here you will get in line, receive a car tag and wait to be directed to unloading lin
  2. When it’s your turn to unload, staff will check your car tag and direct you to your building’s loading zone. You will have 20 minutes to unload your vehicle before moving to the designated parking lot.
  3. Follow the signs to your community’s check-in station and bring official picture ID such as your driver’s license, passport or Western ID card to receive your keys.
  4. After unloading, move your vehicle to the designated parking lot. Take the free shuttle on Saturday or Sunday or walk through our beautiful campus.
  1. Check your student email
    We will send important information regarding move in to your Western email.
  2. Find your staging area
    Don’t rely on your phone, use our Staging Area Arrival directions to arrive at the proper location.
  3. Get in line and get your car tag
    All vehicles are given an unloading car tag after successfully arriving.
  4. Stay with your vehicle at your staging area
    Send family or friends out for coffee runs.
  5. Check In
    While family and friends wait in line, go get your keys. Follow the signs to get checked in (don’t forget your photo ID.)
  6. Unload
    Let our crew of over 300 volunteers help unload your car. Reminder: unloading car tag required – see step 3.
  7. Park
    Move your empty vehicle to one of the designated lots.
  8. Set Up Your Room
    Arrange your room the way you and your roommates like and meet your neighbors.

* For special programs and activities that require early arrival, follow instructions provided by your program.

What's Open

Western offers over a dozen dining venues, including campus cafés, markets and dining commons. All venues accept cash, credit cards, Viking Dollars and Dining Dollars. Most venues open on Monday, but the following are open on Sunday:

Location Time
VU Cafe 8 a.m. - 3 p.m.
VU Market 10 a.m. - 5 p.m.
VU Subway 10 a.m. - 5 p.m.
VU Panda Express 11 a.m. - 5 p.m.
Viking Commons 5 p.m. - 8 p.m.
Ridgeway Commons 5 p.m. - 8 p.m.
Fairhaven Commons 5 p.m. - 8 p.m.

* For Dining locations and hours before Sunday visit: dining.wwu.edu

  • Approved appliances: electric tea kettles, coffee makers, blenders, electric fans, air purifiers, rice cookers, microwave ovens up to 900w, mini-fridges no larger than 4.5 cubic feet.
  • Clothing: plan for rain, snow and sun; bring warm layers, sensible shoes, rainproof jacket with hood, warm coat, waterproof boots, scarf, hat and gloves.
  • Emergency kit with rechargeable flashlight
  • Environmentally-friendly cleaning supplies
  • Flashlight: plan for shorter daylight hours in the winter.
  • Laundry gear: laundry bag, hamper or basket, detergent, hangers.
  • Linens: extra-long twin sheets, mattress pad or topper, pillows, blankets, comforter, sleeping bag, towels.
  • Medical: prescription medications, pain reliever, cold remedies, tissue, thermometer, antacid, allergy medicine.
  • Official documents required for employment: Social Security card, passport, driver’s license, birth certificate.
  • Personal technology: laptop, tablet or desktop computer, USB-connected printer, game console, TV, fire-safe surge protector.
  • Security items: fireproof lockbox or locking storage chest, laptop cable lock.
  • Storage: food, dishware, clothing, hangers, outdoor gear.
  • Toiletries: shower caddy and bathroom supplies.
  • Travel toolkit: half-inch socket wrench for bunking or lofting your bed.
  • Firearms or weapons
  • Flammable materials or explosives
  • Hazardous appliances: electric hotplates, burners, toasters and toaster ovens (allowed in suites with kitchenettes), space heaters, electric blankets, halogen lamps over 300w, hover boards, any appliance that is not UL approved.
  • Non-university beds or accessories
  • Pets are prohibited, but fish in tanks under 10 gallons are allowed. Assistance animals are not considered pets.
  • Wireless Routers

If you plan to bring a service dog or an emotional support animal, see Animals in Residence at https://housing.wwu.edu/living-on-campus/policies/community-standards.

Join our welcoming teams and arrive early at no extra charge!

Volunteer with HELPS

Be part of the move in team that welcomes over 4,000 students to their new home. HELPS volunteers will assist with traffic control, curbside unloading and carrying stuff to student rooms. Arrive on Thursday free of charge and receive meals. HELPS shifts occur during peak times on Friday, Saturday and Sunday.

Sign up before September 5: https://housing.wwu.edu/get-involved/jobs/helps.

For students who want to arrive on Friday or Saturday, two options are available for an extra fee:

  • Option 1: Arrive Friday, September 20
    Check in 1 p.m. – 5 p.m.
    Early Arrival Rate: Fall daily room rate for two nights
  • Option 2: Arrive Saturday, September 21
    Check in 10 a.m. – 3 p.m.
    Early Arrival Rate: Fall daily room rate for one night

Early Arrival Registration & Billing

Early arrival registration opens August 1 at https://housing.wwu.edu/apply/housing-timeline/early-arrival. Check MyHousing for confirmation of your early arrival registration. Charges are nonrefundable and will be billed to your student account the first week of the quarter.

Early Arrival Check-In

Follow the Eight Steps on the Big Day

Food Locations & Hours

Meal service in the dining commons begins on Sunday, September 22; however, the following food venues are open for early arrival:

Friday, September 20

VU Café

7:30 a.m. – 3 p.m.

VU Market

10:30 a.m. – 3 p.m.

VU Subway

11 a.m. – 3 p.m.

Saturday, September 21

VU Café

8 a.m. – 3 p.m.

VU Market

10 a.m. – 3 p.m.

VU Subway

11 a.m. – 3 p.m.

Residential Dining Commons

Three dining commons are open 12-15 continuous hours on weekdays, giving you maximum flexibility within your class schedule. Brunch is always served on the weekends, so you can sleep late without missing breakfast or lunch. Enjoy buffet-style dining with WiFi and comfortable seating in any of the dining commons:

  • North Campus: Viking Commons
  • The Ridge: Ridgeway Commons
  • South Campus: Fairhaven Commons

Campus Cafés & Markets

Choose from a full range of retail locations to suit your taste, budget and schedule. Find a variety of wholesome, delicious fare made in-house, by local providers, or by familiar brands like Starbucks, Subway and Panda Express. We offer vegan, vegetarian and gluten-free options. All cafés and markets accept Dining Dollars, Viking Dollars, cash and credit cards.

Viking Dollars

Viking Dollars are prepaid debit funds that go on your Western ID card for exclusive use at the cafés, markets or dining commons on campus. Purchases made with Viking Dollars are discounted 10 percent and food purchases are exempt from sales tax (another 8.7 percent). Purchase Viking Dollars at the Arntzen Atrium, Miller Market, Wilson Library Zoe’s, VU Market, Edens Hall 109, or online at dining.wwu.edu.

Using Your Meal Plan

Each residential meal plan comes with a quarterly allowance of meals plus $214 Dining Dollars. Meals are available at any dining commons: swipe your Western ID card when you enter the commons and one all-you-care-to-eat meal will be deducted from your dining balance. Unused meals expire at the end of the quarter.

Dining Dollars may be spent in any of the campus cafés, markets, or dining commons and carry over from one quarter to the next. Meal plan changes can be made at the Dining Services office in Edens Hall 109. Upgrades are accepted anytime, and downgrades are accepted through the second Friday of each quarter.

* Apartment residents can purchase an optional meal plan at dining.wwu.edu

Our Commitment to Students with Food Allergies

If you are living with food allergies, you are familiar with managing your health and wellness. Western works hard to provide the tools you need to maximize your dining experience on campus. We encourage you to meet with our registered dietitian and executive chef when you arrive on campus.

Official Communication

Your WWU email is the University’s official method of communication. Housing staff regularly send official, time-sensitive communication by email. You are accountable for all information sent to your student email. You may set up email forwarding to redirect your Western email to a personal email account.

Receiving Mail & Packages

To ensure your mail successfully reaches your residence hall, address mail and packages as presented below, using your official first and last name. You should always use trackable, insured options when mailing cash or anything of value. When tracked items arrive, pickup notice is sent to your university email account.

For more details on resident mail, visit https://housing.wwu.edu/living-on-campus/student-resources/mail-deliveries.

Shipping Items Before You Arrive

It may be practical to ship some of your belongings in advance, especially if you are coming from another state or country.

Your Full Name
516 High Street
Hall Name + Room Number
Bellingham, WA 98225

  • Packages are accepted a maximum of seven days prior to your arrival; any packages sent more than seven days in advance, may be returned to sender.
  • To ensure proper delivery, address the package in the format presented above and use trackable insured options.

Tech Support

Residential Technology Services (ResTek) provides technology education and support by phone and email on issues concerning Internet connectivity, cable and streaming TV, game consoles and copyright law. For more information, visit: restek.wwu.edu.

Connecting to the Internet

WiFi is provided throughout the residence halls and is included in your room rate.

Using Wifi

Wireless routers are prohibited on our network. You can access the Internet through WWU WiFi using your universal login.

Note: wireless printers connected to our network can be seen and possibly used by other students. For more information, visit: restek.wwu.edu/get-online/other-devices.

Cable and Streaming TV Service

Traditional Digital Cable TV and Xfinity on Campus is provided to all students living on campus.

Residential Computer Labs

Each community has access to a 24-hour computer lab.

Standard Amenities

Every room comes with WiFi, digital cable, window coverings, a recycle bin, compost bucket and trash can. Standard furnishings for each student include: dresser or built-in drawers, closet or wardrobe for hanging clothes, a desk and a chair.

Bed Options

Twin XL sheets will fit any of our mattresses on campus. You may have the option of customizing your bed into a loft, bunk or high single/captain.

For more information checkout Bed Parts: https://housing.wwu.edu/living-on-campus/student-resources/maintenance-requests.

Laundry Facilities

Each residential community is equipped with energy-efficient front-loading washers and dryers. Laundry is included in your room cost. No laundry card, coins or tokens are required.

Housekeeping

Residents are responsible for the regular cleaning of their room, suite or apartment, including the proper disposal of trash and recyclables. Toilet paper is provided in the residence halls; Birnam Wood residents must provide their own toilet paper.

Suite style bathrooms: You and your suitemates are also responsible for cleaning your bathroom. Environmentally friendly cleaning products are strongly encouraged.

Hallway style bathrooms: Custodial staff clean your bathroom if you live in a building with community bathrooms.

Vehicle Parking

If you intend to park on campus contact Parking Services: wwu.edu/parking.

Bicycles

Racks designated for bicycle storage are provided throughout campus and within each residential community. Bicycles stored anywhere else are subject to impound. To see the type of bike storage available in your building, go to https://housing.wwu.edu/apply/residential-options/explore-buildings.

Keep Your Stuff Safe

The University assumes no responsibility for loss or damage to your personal property from any cause. We strongly recommend you obtain Student Property Insurance. More information on Student Property Insurance: https://wp.wwu.edu/rcps/risk-management-university-insurance/.

Paying Your Student Account

Room and board are billed to your student account before the start of each quarter, and your student account is accessible through MyWestern. Housing and meal plan rates are available at https://housing.wwu.edu/apply/financial-information/room-board-rates

The Housing Agreement

The term of the Housing Agreement is the length of the academic year, or remainder thereof if you moved in midyear. Termination of occupancy before the last week of spring quarter may result in checkout penalties and a contract breakage fee. For more information, visit https://housing.wwu.edu/apply/apply-now/housing-agreement

Policies and Procedures

As a member of the residential community, you are responsible for understanding and abiding by the residential policies and procedures, including the Housing Agreement, the Community Standards and Conduct Procedures. Before you move in, take the time to get familiar with the policies and procedures at housing.wwu.edu/living-on-campus/policies/.

Access to Your Building and Room

At check-in you will receive a set of keys and/or fob that gives you access to your community, building, room and mailbox. You are financially responsible for your keys/fobs. Lost or damaged keys/fobs create a security risk to you and your community and must be reported to your front desk immediately.

Room Transfers

Students desiring a room change within the housing system can initiate a request with their Resident Director starting the third week of the quarter. Transfer requests may take several weeks or longer to fulfill depending upon current occupancy.

Western ID Card

Once you register for classes, you are eligible for an official Western ID card. Your card covers:

  • WWU official photo ID
  • Swipe-access to your meal plan and Viking Dollars
  • Student bus pass and shuttle
  • Rec Center access
  • Athletic events
  • Library Services

For more information, visit wp.wwu.edu/westerncard/.

Cancellation Before Arrival

If you change your mind about living on campus or attending Western altogether, please notify University Residences in person or by email to Housing@wwu.edu and include your name, student ID number, and a statement cancelling your housing reservation. Refund or forfeiture of the $200 housing deposit is determined by several factors and specified in the Housing Agreement.