Housing Renewal 2013-2014
If I am away on an internship or study abroad for winter and/or spring 2013, may I participate in housing renewal or must I apply for housing as if I am a new resident all over again?
You may participate in housing renewal, but only with building-seeker status. Please follow the appropriate instructions:
If you are a campus resident for winter 2013 but gone for spring 2013:
If you were a campus resident for fall 2012 but gone for winter and spring 2013:
- Provide Housing Assignments (Edens Hall lobby) with a memo from your program indicating you will be moving out at the end of winter quarter for an internship or study abroad.
- Complete the renewal process like everyone else, selecting building seeker in your renewal application. All dates and deadlines apply.
- Apply for housing for Fall 2013 using the application for new residents.
- Contact email@example.com and indicate you were a campus resident for fall 2012, but you are away on an internship or study abroad for winter and spring, and you have submitted a housing application. If you contact us by April 1, your application will be adjusted so you can complete the renewal process on your own; if you contact us after April 1, you will automatically be placed on the waitlist.
Can my friend and I get an apartment in Birnam Wood by ourselves?
No. Single-Double requests will be available for Residence Halls. However, due to the high demand for apartments, this option is not available in Birnam Wood to start out the year.
Why is there a limit on returning residents?
University Residences values returning residents for the role they play in fostering diverse and inclusive communities that stimulate education, leadership and service. At the same time, we promise new freshmen and transfer students the full advantage of the residential experience their first year on campus. The limit we place on returning residents allows us to reserve enough space to fulfill the promise we make to new students.
Enough cancellations from the eligible pool are expected to drain the waitlist by July 1, but the waitlist will remain active until September 22 if necessary.
If I just want to be in the same room again next year; do I still need to apply for Housing Renewal?
Yes, room squatters must make the eligible pool like everyone else.
Room squatters will lose their squatter status if they land on the waitlist, but get building-seeker status when they move into the eligible pool.
I missed the application period; what do I do?
You may apply to be on the Renewal Waitlist in person at the Housing Assignments office in the Edens Hall Lobby. Your application will be placed at the end of the waitlist.
What's in the renewal application?
1. Tell us if you need ADA Accommodation.
2. Indicate your criminal convictions, if any.
4. Select special interests, if any.
5. Select a Residential Cluster if you choose.
6. Indicate your Room Selection Plans and Building Preferences.
7. Complete your roommate profile.
Can non-matriculated students renew their housing?
No, housing renewal is not available to current campus residents that do not have formal admission status at Western Washington University for Fall 2013. This affects residents enrolled in other area colleges like WCC or BTC, or non-matriculated WWU programs such as Independent Learning or Intensive English.
Returning non-matriculated students may apply for housing using the standard fall application. Housing will be granted on a space-available basis in early September.
If you have questions or concerns about your matriculation status, contact firstname.lastname@example.org.
What do you mean by 'Obtain a Ticket'?
In order to establish eligibility on a first-come first-served basis, renewal applicants must obtain a ticket online at Brown Paper Tickets. Your ticket gets you into the eligible pool or it puts you on the waitlist if the eligible pool is full. The process is free and collects your name, student ID number, address, phone and email. Tickets are available for 24 hours, but the eligible pool fills up quickly. If you do not obtain a ticket, your renewal application will be withdrawn. We recommend you visit the ticket site in advance so you know how it works.
Do I need to pay another Housing Deposit?
No. Your Housing Security Deposit is retained from the previous year; you do not need to pay a new deposit.
What if I won't be available on April 9 to get my ticket?
If you are not able to access an internet-connected computer or mobile device at 8:00pm on April 9, you may recruit a friend to get your virtual ticket for you.
Your friend will need your name, address, phone, student email and student ID number in order to get your ticket. If they are getting a ticket for themselves as well, they will need to complete a separate ticket order just for you.
I missed my chance to get a ticket; what do I do?
Students that apply on time (March 11 - April 4) but miss the ticketing phase may request to be placed on the renewal waitlist by e-mailing email@example.com.
How does the wait list work?
- Renewal is guaranteed to an eligible pool of 900 renewal applicants and additional students are held on a waitlist. The eligible pool and waitlist are filled on a first-come first-served basis through online ticketing company Brown Paper Tickets.
- Students on the waitlist move into the eligible pool as cancellations occur. Enough cancellations are expected to drain the waitlist by July 1, but the waitlist will remain active until September 22 if necessary.
- Room- or building squatters lose their squatter status if they land on the waitlist, but they become building seekers when they move into the eligible pool.
- If you are on the waitlist, you cannot be added to a room or suite by a friend in the eligible pool.
- If you become eligible by July 15, you will still be able to select your own room. If you become eligible after that, housing staff will assign you a room based upon the building preferences and roommate attributes you entered in your renewal application.
- Check your student email often; you will be notified by email when you become eligible and you will need to respond by a given deadline.
- If you are still on the waitlist when Spring Quarter ends, your $200 housing deposit will be refunded. Once you become eligible, you will be prompted to pay a new housing deposit and accept the Housing Agreement.
- Students with special circumstances may appeal their waitlist status. Appeals must be submitted in writing to Housing@wwu.edu by April 30. Appeals are considered on a case-by-case basis.
Can I appeal the waitlist?
Students with special circumstances may appeal their waitlist status. Appeals must be submitted in writing to firstname.lastname@example.org by April 30. Appeals are considered on a case-by-case basis.
What happens if I am a room squatter but I end up on the waitlist?
Room squatters and building squatters will lose their squatter status if they land on the waitlist, but get building-seeker status when they move into the eligible pool.
Why is the Renewal process so complicated?
The renewal process is complicated because we integrate perks, fairness and technology. Western has a tradition of allowing returning residents to select their own rooms, roommates and suitemates through an online system that gives priority to room squatters, building squatters and those who have lived on campus longer. Since room selection privileges are granted to an eligible pool of 900 students, we use a first-come first-served basis (by student request) for filling the eligible pool and ordering the subsequent waitlist. Many university renewal systems are conducted on paper, in person or by lottery!
Applying for Housing
What is my Housing Priority Date?
New students: The date your admission application for WWU was received.
Current students returning from off-campus or those who have never lived on campus: The date we receive your housing application.
Non-Western students who attend an area college: The date your housing application is considered complete. See our website for requirements. Non-Western students are housed on a space available basis.
Current residents: Keep your original priority date.
How does Western's housing assignment process work?
How we assign:
1. First, we give priority consideration to new students who applied for housing and paid their housing deposit on time.
2. Then, we rank students in the order they applied for admission to Western, giving the highest priority to those who applied the earliest. Your housing priority date is the day your admission application was received.
3. Finally, we assign rooms according to roommate pairs and housing preferences. If none of your preferences are available, we will place you where space is open. About 75% of incoming freshmen end up in one of their preferences.
Am I guaranteed housing?
Historically we have been able to guarantee housing to newly admitted Western students who have paid their Admissions Enrollment Fee, submitted a request for housing before May 1, and paid their Housing Deposit by June 15.
What is my current housing status?
MyHousing is the best tool to find out where you are in the housing process. Track your status regularly for changes, to be sure your application has been submitted, your deposit and signature form have been received, etc.
Can I change my housing preferences after applying for housing?
You may change your building preferences at any time before June 15 by resubmitting the online housing application. Your previous answers will populate in the application; you can simply change and resubmit. Your most recent submission will replace all previous versions without affecting your priority date.
Requests to change building preferences after June 15 are not guaranteed.
How do I know which buildings are best for me?
Some suggestions from assignments staff, students and parents are:
- Visit our University Residences online tour to read about the different halls.
- Visit the campus if you can. Daily campus tours are available through our Admission's Office.
- Freshmen live in every Residence Hall on campus.
- The residential experience is similar in every community; the most important ingredient is you.
- If you have questions contact us at email@example.com or 360-650-6565
Can I request a single room?
A small number of rooms designed for single occupancy are available in some residence halls, at a higher rate
. Because of the small number, it is not as common to be assigned a single room, especially for incoming students. You may select 'single room any residence hall' as one of your building preferences when applying for housing.
Once on campus you may request to transfer to a single room, if one becomes available, by contacting the Resident Director
of your building.
When do I find out my housing assignment?
Assignments for students who have been Accepted to Western and paid the $250 Admissions Enrollment Fee, applied for Housing online before the priority deadline, received their Housing Agreement, and paid their $200 Housing Security Deposit (not to be confused with the new student enrollment fee) by the deposit deadline will begin:
FALL QUARTER: August 1
WINTER QUARTER: Late December
SPRING QUARTER: Late March
Assignments will be viewable online at myHousing
What does Temporary Assignment mean?
Most students incoming for Fall receive their room assignments on August 1 or September 6; however,some students who applied for admission after January 1, applied for housing after May 1, or paid the housing deposit after June 15 may be assigned to share a room with a Resident Advisor (RA) for the first few weeks of the quarter, receiving permanent rooms as vacancies emerge from cancellations.
Do you have Family or Graduate Student Housing?
Apartments for students with dependents are offered at Birnam Wood on a space-available basis. For information about availability contact Housing@wwu.edu.
Graduate students who choose to live on campus often select the Birnam Wood Apartments as a building preference, as they are a good alternative to Residence Hall living.
Alternatively, you may check with your department who may have information (i.e., sharing a space off campus with someone in your graduate program). If you plan to look off campus for housing, try the following resources:
Will Financial Aid cover my Housing Deposit?
Students are directly responsible for their Housing Deposit (just like the Admissions Enrollment Fee); please contact our housing cashier at 360-650-3744 for more information.
Dates & Deadlines
When is my Housing Application due?
You are eligible to apply for housing if the University has offered you admission, or if you are currently an active continuing student. Non-matriculated students and community college students are eligible for housing on a space available basis.
Apply online for housing, for the term you wish move to campus; have your WWU ID number handy. Each application has an active phase, before and after which the application is closed. The date you initiate your housing application is a factor we consider when offering and assigning space.
Application Priority Deadlines:
- Fall Quarter: MAY 1
- Winter Quarter: DECEMBER 1
- Spring Quarter: MARCH 1
When is my Housing Deposit due?
When you receive your Housing Agreement, you will know your housing application has been processed and your housing deposit is ready to pay. Agreements are sent by US Mail and posted in myHousing
. Expect to receive your housing agreement after you have confirmed your admission or after May 21, whichever is later. Updates and reminders are sent to your student email address, so be sure to activate your Universal Account and read your MyWestern email.
Fall Housing Deposits due June 15.
Students Admitted for Winter or Spring:
- Winter Quarter: Deposits due December 15
- Spring Quarter: Deposits due March 15
When are my Housing Payments due?
Payments for room & board are due on the first day of classes each quarter. Your quarterly payment is based on your assignment; rate sheets and payment schedule can be found online.
Is there a deadline to cancel my housing?
If cancelling prior to arrival, submit cancellation in person at Edens Hall 103, or by e-mail to Housing@wwu.edu
Fall Quarter Arrival:
- April 30: Cancellation deadline for full $200 Housing Deposit refund
- May 31: Cancellation deadline for half $200 Housing Deposit refund
- June 30: Cancellation deadline for full $200 Housing Deposit refund
- August 31: Cancellation deadline for half $200 Housing Deposit refund
Winter and Spring Quarter Arrival:
- No refunds given for cancellations made after the housing deposit has been paid
What is a Triple Room?
Triple rooms are available in select halls, and house three students in a room together at a lower rate.
What do you mean by quiet hall?
Although all halls have designated quiet hours, Western offers several contracted Quiet Halls
. Students living in these quiet halls sign an addendum to their housing contract agreeing to abide by additional quiet hall expectations. Quiet Halls have extended quiet hours:
- Sunday through Thursday from 9:30pm to 9am
- Friday and Saturday from 11pm to 9am
These hours may be lengthened at any time by a two-thirds majority vote of building residents. Quiet hours will not be shortened. For comparison regular quiet hours in all other buildings are 11pm to 9am Sunday through Thursday and 1am to 9am on Friday and Saturday.
What do you mean by alcohol free?
Alcohol-free areas are for students, regardless of age, who make a commitment to refrain from using or supporting the use of alcohol while in residence. This type of environment gives students an opportunity to live with others who have made a similar commitment.
As a member of an alcohol-free floor/stack
, residents sign a contract and make a commitment to refrain from possessing, using or being under the influence of alcohol while on campus. Residents also commit to ensuring that their guests are in compliance with these terms.
What is a Super-Single?
A Super-Single room is a regular double room that a single student occupies alone at a higher rate
. Additional furniture cannot be removed or stored by the University and must be in the room in its original condition at the time of check-out. As a super-single is assigned based upon space availability, it is rare for super-single to be granted at the start of the academic year. If you have a space in your room currently, you may request to super-single your room by contacting the Resident Director
of your building.
How can I find out who my roommate will be?
Once you have been assigned, your room/building and your new roommate's contact information can be found by logging in to myHousing.
How and when would I request my friend as a roommate?
Students Admitted for Fall:
First you must Apply for Housing, wait 24 hours, and then use roommate request
to send your friend a roommate request invitation; you'll need their WWU ID number to submit the request. Roommate requests must be confirmed by June 15.
Students Admitted for Winter or Spring:
The roommate request tool is not available for students beginning winter or spring quarter. To make a request for a particular roommate, e-mail your request to Housing@wwu.edu
; include your name and ID number along with your requested roommate's name and ID number.
If my friend has not been admitted yet, may I still request them as a roommate?
There are no guarantees that we will be able to match you, however you may make a request by e-mailing you name and ID number along with your friend's name and ID number to Housing@wwu.edu
If your friend is admitted, applies for housing and requests you as their roommate prior to June 15, there is a possibility we may be able to pair you as roommates.
What can I do if I don't get along with my roommate?
We recommend that you attempt to resolve the issue by communicating with them directly. However, if this does not resolve the issue you should involve your Resident Advisor. Often the RA will mediate the situation to everyone's satisfaction. If you continue to have the same problem(s), contact your Resident Director to discuss further options.
When can I move in? Is it possible move in early?
Opening day is typically the Sunday before classes start for each quarter.
Fall Quarter, students have the option to register for Early Arrival
. Students arriving for Winter or Spring quarters do not have this option.
When/Where do I check in to my room/building?
Opening Day is the Sunday before classes start. Halls are open for arrival:
- Fall Quarter 9am-5pm
- Winter and Spring Quarters 10am - 5pm
Specific up-to-date information can be found in the current Moving In Brochure (see our publications
page). Check in occurs at a central location within your new community or at the front desk of your building; Signs are posted to show the way. You must show picture ID to check in. Upon check in, students will receive their room keys and information.
Arriving after Opening Day?
You must check in at the front desk of your building during regular desk hours, which are generally 1pm-9pm. If you have not arrived within five days after Opening Day, and you have not contacted the Assignments Office
, your space may be given to another student.
What should I bring with me?
Less is more.
Most students find it easier to pack less, and then if there is space buy items for storage, etc. after they have seen their room. Suggestions on What to Bring can be found in the current Moving In Brochure (see our publications
Can I change my room/building assignment?
Before Moving In
We suggest you contact your roommate and consider giving your assignment a try. Often students find their assignments to be much different than they were expecting. However, you may complete a Request for Reassignment at the Info Fair during SummerStart. We cannot guarantee reassignment, but we will certainly attempt to accommodate requests up until the week before move in.
After Moving In
Transfer requests are made by meeting with the Resident Director
of your building or community.
Can I move out of the residence halls or apartments during the academic year?
You may move out at any time. However, the term of the Housing Agreement is the full academic year, or the remainder thereof if moving in mid-quarter. Moving out and continuing to attend Western constitutes a breach of the Housing Agreement, and you will be charged a Contract Breakage Fee of up to $400.
To ensure you move out properly, and to find out more regarding fees involved in terminating your contract, visit Moving Out
What is the process for moving out?
MID YEAR Check Outs
Follow the 7 Step check-out prodedure
carefully. You will need to complete are room inspection with your Resident Advisor, and complete check-out paperwork when you return your key. Check out properly to avoid a $35 improper check-out fee. Do not leave keys and/or check out paperwork with a roommate, in a mailbox, on a desk, etc.
YEAR END Check Outs
Check-out materials will be mailed to your Residence Hall mailbox before Memorial Day weekend. You must check out of your building by 4PM on the last day of Finals Week.
Will I be charged a contract breakage fee if I am leaving Western, interning, or studying abroad?
If you are leaving Western by graduating, withdrawing, or transferring
the Contract Breakage Fee will not apply. Please make sure to mark on your check out material the reason you are moving off campus.
If you are doing a school sponsored internship or study abroad program
you can avoid the Contract Breakage Fee by submitting a memo from your program verifying your plans to the Assignments Office in Edens Hall Lobby.
Mail and Addresses
What is my mailing address?
You can find your room and building, once you've been assigned, by logging in to myHousing
Mail for all residence halls should be addressed as follows:
Room# Hall Name (i.e. 100 Nash Hall, 100 Ridgeway Alpha)
516 High Street
Bellingham, WA 98225
Mail for Birnam Wood apartments should be addressed as follows:
2901 Bill McDonald Pkwy. Room# (e.g., 2901 Bill McDonald Pkwy. Apt 100)
Bellingham, WA 98225
How are packages delivered to me in my residence hall room?
Packages are delivered to residence halls using your regular mailing address. Packages are kept in the mailroom/front desk area of the residence hall and you will be notified through a package slip in your mailbox that there is a package waiting for you.
Please make sure you follow the mail addressing standards
I don't know my son/daughter's address, how can I get it?
Federal privacy law prohibits us from giving addresses out over the phone or to anyone who is not the resident. Please make sure to write down your student's address. If you know the room number and residence hall name then you know the address. All you need to do is follow the mail addressing standards
I have moved off campus, now how do I change my address on file with the University?
You can change your mailing address by going to Web4U
. You should allow for five business days after your move to change the address because you will not be allowed to change your mailing address if you have not been checked out of our computer system. Mail sent to your campus address after you leave should be forwarded on to your new address. You do not need to go back to your hall to pick up your mail.
You will also need to file a change of address with the US Postal Service
When/How do I apply for summer housing?
How much does it cost to stay on campus during the summer session?
How long may I stay on campus during Summer Quarter?
Summer academic housing is available for 3 to 9 weeks to students not continuing on in University Residences for Fall Quarter. Summer Academic students are housed in a Residence Hall or the Birnam Wood Apartments. If you are continuing into fall quarter housing you may request an all summer stay in the Birnam Wood Apartments. Visit the Summer Housing
website for more information.
For stays less than 3 weeks contact Guest Housing
You must be enrolled in at least 5 credits to be eligible for summer housing. Students living in University Residences during spring quarter, and continuing on in fall housing do not have a required credit limit.
Can I live on-campus if I am not a Western Student?
Housing applications for students enrolled at Whatcom Community College or Bellingham Technical College for 10 or more credits are considered on a space-available basis. If you plan to attend WCC or BTC and want live on Western's campus, you must obtain a WWU ID
in order to apply for housing.
The availability of space is hard to predict, however in recent years we have had few open spaces available to offer to non-matriculated students to begin fall quarter. Typically, space opens more the year progresses.
For availability, terms and conditions, email Housing@wwu.edu
What campus services are available to non-western or non-matriculating student?
Many non-academic resources and services are available to those living on campus, including participating in many of the student organizations and most intramural sports, as well as use of the Library. You may also purchase a membership to the campus Recreation Center.
However, some services are not available to non-western and non-matriculating students, including WWU student bus pass, and services provided by the Student Health Center and Counseling Center. Generally, these are services that Western students pay fees to support.
For information about specific services please contact the campus office directly.
I'm a Whatcom Community College Student, can I move in early?
Generally, non-Western students must abide by the same schedule as Western students. Early Arrival is available for two days before fall opening, but not available for winter or spring quarters.
You should check your school's schedule and see how it relates to Western's schedule. Sometimes students attending Whatcom Community College or other area colleges find that their school's schedule does not coincide with Western's schedule.