University Residences

University Residences

Payment Policies & Deadlines

Payment Deadlines 2017–2018

CASHNet electronic billing and payment system is the official method of billing for WWU students. As a student you can access your student account through MyWestern to view your balance and make payments. Tuition, fees and housing charges are due by the first day of each quarter (see below); any charges incurred after the quarter begins are due by the third Friday of the month. Students with account activity are notified by email at the start of the month that their billing statement is ready to view and pay. Students are responsible for monitoring their account activity and paying their balance on time.

  • Fall Quarter: Tuesday, September 27
  • Winter Quarter: Tuesday, January 9
  • Spring Quarter: Tuesday, April 3

Release of Financial Information

The Family Educational Rights and Privacy Act (FERPA) prevents the University from discussing a student's financial activity with anyone (including parents, guardians or spouses) without the authorization of the student. To enable your parents to discuss your student account with University staff, you must submit a Release of Financial Information form to the Student Business Office.

Miscellaneous Charges Form

If you receive financial aid and you want your financial aid award to pay all types of charges on your student account—not just tuition, fees, room and board—you must submit a Miscellaneous Charges Form. Without this form, financial aid will not cover miscellaneous charges like book store charges, medical service charges, replacement ID cards or deferred housing deposits.

Delinquent Accounts

Tuition, housing and meal plan charges are assessed to your student account before the start of each quarter and payment is due by the first day of classes. Any additional charges incurred later in the quarter (for actions like adding a class, increasing your meal plan or upgrading your room assignment) are due by the 15th of each month. Past due accounts are subject to a monthly $40 late fee and 1% interest charge. Failure to pay your student account balance may result in meal plan suspension, eviction from University Residences, registration hold or cancellation. Visit Student Business Office for complete information about tuition, fees and payment deadlines.

Collection Costs

The Housing Agreement holds the student responsible for the reasonable costs and expenses of collection, including the collection agency fee and reasonable attorney's fees in the event that the University is required to place any outstanding account, debt or claim with a collection agency and/or utilize the assistance of legal counsel to collect on the account, debt or claim arising from the Agreement.

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