This page describes the housing fees and refunds associated with the Housing Agreement. Contact the Student Business Office to learn how your student account works, including how to make payments and receive refunds. If you are looking to develop your financial literacy as it relates to college costs and loan repayment, check out the tips and tools available on the Financial Aid webpage.
University residents pay a deposit of $200 as security for the faithful performance of the Housing Agreement. See the housing timeline for when and how the deposit is paid. Upon Agreement termination, the security deposit is refunded through the WWU Student Account refund process 1-6 weeks after checkout. The $200 credit balance applies toward any current or past due financial obligations, Agreement terms, or covenants you may owe the University, regardless of whether the amount derives from the Housing Agreement; any remaining balance is then refunded to you, the student. Cancellation of the Housing Agreement prior to occupancy results in forfeiture of the housing deposit.
The Housing Agreement extends the entire academic year, and your quarterly room fee is billed to your student account before the start of each quarter. Your student account balance is due in full on the first day of classes and includes tuition, fees, housing and meal plan. If you move out during the quarter, room cost for the remaining days in the quarter will be credited to your student account. No refund is given for checking out within the last five days of the quarter. Your student account will be charged additional room rent under either of the following circumstances:
Your quarterly meal plan fee is billed to your student account before the start of each quarter. Your student account balance is due in full on the first day of classes, including tuition, fees, housing and meal plan. If you move out of your residence hall during the quarter, your meal plan automatically terminates on the day you check out, and meal plan cost for the remaining days in the quarter is credited to your student account. No refund is given for meals or Dining Dollars you chose not to use. Using your meal plan beyond your checkout date will result in extra meal plan charges; and if you used more than your share of meals or Dining Dollars relative to the number of days that have passed, the excess is billed to your student account.
The length of the Housing Agreement is the full academic year or remainder thereof if you moved in mid-year. Moving out of the housing system any time before spring quarter finals week may result in a contract breakage fee except in cases of graduation, school withdrawal, study abroad or internship. The contract breakage fee for residence halls is $5.25 per day for the remainder of the Agreement period, not to exceed $400. The fee for Birnam Wood is $2.67 per day for the remainder of the Agreement period, not to exceed $200.
Housing fees are billed to your student account one quarter at time and they do not include winter or spring breaks. This is because housing is free during winter and spring breaks—as long as you remain an on-campus resident for the first 14 days of the new quarter. If you move off campus during the break or within the first 14 days of the new quarter, you will be charged for each day of the break, up to and including the day of checkout, even if you did not stay in your room for any part of the break. The purpose of this policy is to motivate residents who are planning to move off campus to do so at the end of the quarter, rather than during the break or after the start of the new quarter.
WINTER BREAK 2016: December 10–31, 2016 (22 days)
SPRING BREAK 2017: March 19–26, 2017 (8 days)
Each resident receives one set of keys and is financially responsible for maintaining them. Missing or damaged keys create a security risk to you and your community and must be reported to your front desk immediately, and your door must be rekeyed under any of the circumstances listed below. The cost for rekey is $100–$200 depending upon the number of doors and keys affected, and the final amount is charged to the student's account.
Failure to follow proper checkout procedure can result in an improper checkout fee of $35. Typical reasons for improper checkout include checking out after the checkout deadline, not completing a room inspection, or not checking out in person.
When you move out you must leave your room neat, clean and properly assembled. Charges for cleaning, damage, missing items, trash disposal or abandoned property are automatically split between roommates and/or suitemates unless you explain individual responsibility on the checkout section of your Room Inspection and Inventory form. Anything you leave behind will be considered abandoned property.
Unreturned bed parts may result in a $35 fee, and leaving the bed set up incorrectly may result in a $15 fee. Missing bed parts can result in a replacement fee of $500 or more.