Current campus residents desiring on-campus housing again next year must
participate in housing renewal. The renewal process is conducted online and
students enjoy the privilege of choosing their own rooms, roommates and
suitemates. Renewal is a two-step process involving an eligible pool and
waitlist. To maximize your success, read this page completely and visit
University Residences (EH Lobby) with questions or concerns!
Registration: Starts at 8 p.m. on April 8, 2014
The first 800 students who register for renewal are guaranteed housing provided
they complete the room selection process on time and fulfill their current
Housing Agreement. Students who register after
the first 800 will automatically go on the waitlist. Registration requires your
universal login and takes only a minute to submit. Be ready to choose your
squatter status, select a meal plan, and do a roommate survey. Registration
remains open through April 30, but the eligible pool fills up within minutes.
If you are unable to register for yourself, recruit a friend to register for
you. Once you register, you can follow your renewal status in MyHousing.
Room Selection: Occurs April 14 - 30, 2014
Students in the eligible pool receive a room selection time based upon squatter
status and original housing priority date. Room selection times are posted in
Room Selection on Friday, April 11. The room selection process requires your
universal login and involves accepting the Housing Agreement, browsing the
building rosters, selecting a room, and adding roommates or suitemates if you
like. Failure to accept the Housing Agreement and select a room by April 30
will result in renewal cancellation. Students on the renewal waitlist are not
yet eligible for room selection. Follow your renewal status in MyHousing.
To reserve space for students admitted for Fall 2014, Western limits housing
renewal to an eligible pool of 800 current residents. Unlike other universities
that use a lottery system to limit returning residents, Western maintains a
first-come first-served registration process that ensures all current residents
have the same opportunity to renew their housing for next year. The first 800
students who register for renewal are guaranteed housing for next year provided
they complete the room selection process on time and fulfill the terms of their
current Housing Agreement. Students who register after the eligible pool is
filled will go on the renewal waitlist.
Your squatter status relates to where you live right now and where you want to
live next year, and it also plays a role in your room selection priority.
Renewers wanting to reserve their current room or building for next year are
affectionately known as squatters. Squatters' rights are a tradition at Western
because returning residents foster successful communities.Students in the
initial eligible pool have the option of being room squatters, building
squatters or building seekers; students on the waitlist are automatically made
- Room Squatter:
Choose 'room squatter' if you want to live in the same room
again next year. Room squatters in the initial eligible pool are guaranteed
their room provided they accept the Housing Agreement by April 30. Room
squatters are automatically assigned to their room at the start of the room
selection phase, giving them ultimate priority over building squatters and
building seekers. Room-squatting may not be available in some rooms; students
in these rooms will be notified by email in advance. About 10% of renewers
choose room-squatter status.
- Building Squatter:
Choose 'building squatter' if you want to live in the
same building as now, but in a different room next year. Building squatters get room
selection priority ahead of building seekers. Building squatters in the initial
eligible pool are guaranteed a spot provided they complete the room selection
process on time. Please note building squatters lose their squatter status if
they land on the waitlist. Building squatter status in Edens Hall is limited to
students enrolled in the Honors Program. About 15% of renewers choose
- Building Seeker:
Choose 'building seeker' if you want to live in a
completely different building next year. Building seekers have room selection
priority behind room squatters and building squatters. About 75% of renewers
choose building-seeker status.
Room Selection Times
Renewal applicants in the initial eligible pool receive a
room selection time based upon squatter status and original housing priority
date. Room selection times give priority to room squatters, followed by
building squatters and building seekers. If you land in the initial eligible
pool, your room selection time will be posted in Room Selection on April 11.
Applicants on the waitlist are not yet eligible for room selection, so they are
not given a room selection time. Room selection times fall into the date range
associated with squatter status, and selection times within each range are
ordered by original housing priority date.
- April 11: Room selection system opens for browsing and room selection times are posted.
- April 14 : Room squatters accept the Housing Agreement, and add roommates if desired.
- April 15-16 : Building squatters accept the Housing Agreement, choose their rooms,
and add roommates if desired. Building squatters may be added as suitemates
starting at 8 a.m. on April 15.
- April 21-30 : Building seekers accept the Housing Agreement, choose their rooms, and
add roommates and suitemates if desired. Building seekers may be added as
suitemates starting at 8 a.m. on April 21.
Selecting a Room
Log into the room selection system with your Universal username and password,
accept the Housing Agreement, and proceed to search for rooms. You may narrow
your search for a type of
room or within a particular building. Rooms are displayed by building in
numerical order, and within each room are bed icons representing the room's
capacity. If a bed is already taken by someone, their first name is
populated next to the bed icon. If a bed is available, a button is
displayed for selecting that bed. If a bed appears available but a button
is not displayed, you are not yet eligible to select a room. Once you
select a room, your assignment is complete and official.
Changing Your Selection
To change your room selection, log into room selection, select Your Room
Status, and click on Leave this Room; then browse the building rosters and
select another room right away. Please note if you remain unassigned after
April 30, your renewal will be cancelled.
Roommates & Suitemates
Several options are available for getting the roommates or suitemates you want.
If you do not have a particular roommate in mind, one will automatically be
assigned during the room-selection process for renewers, or during the
room-assignment process for new students. You can monitor your roommates and
suitemates in MyHousing.
- Add Friends to Your Room or Suite: Once you select a room, you have the
option of assigning other eligible renewers to available spots in your room or
suite. Roommates of any squatter status may be added during your room selection
time; suitemates may be added when their squatter phase begins. (See room
selection times above.) Anyone added to someone's room or suite
receives a confirmation email indicating they must log into the room selection
system and accept the Housing Agreement by April 30 or their spot will be
cancelled. Students on the renewal waitlist may not be added to a room or
- Emily and her three friends want to be together in the same Higginson
suite; Emily is a building squatter, and her three friends are building
seekers. Emily has the earliest room selection time among the four of them,
so the group decides Emily will select the suite and add the others; this is
a better strategy than each of them selecting a spot during their individual
selection times. Emily collects her three friends' student ID numbers; she
will need these for room selection. At Emily's room selection time, she
locates an empty suite in Higginson Hall, selects a spot for herself and adds
the friend she wants as her roommate. Emily's roommate receives an email
confirming she has been added to Emily's room. To guarantee her spot with
Emily, the roommate must log into the room selection system and accept the
Housing Agreement by April 30. Since Emily's prospective suitemates are
building seekers, Emily must wait to add them to the adjoining room when the
building-seeker phase begins. Once Emily adds her suitemates, they receive
emails confirming they have been added to Emily's suite. To guarantee their
spots in Emily's suite, the suitemates must each log into the room selection
system and accept the Housing Agreement by April 30.
- Save a Spot for a Friend on the Waitlist: Once you select a room, click
on the option to save a spot for a friend. When your friend moves from the
waitlist to the eligible pool, you must log into the room selection system and
cancel the saved spot. Please note this option is not avilable in Birnam Wood
due to high demand for apartment spots.
- Save a Spot for Friend Arriving Next Fall:
Once you select a room, click on the option to save a spot for a friend. In
addition, the new student with whom you want to be roommates must initiate a
Roommate Request as soon as they have submitted their housing application for
next fall, you must then accept their roommate
invitation by June 15. When new students are assigned their rooms on August 1,
your confirmed roommate will be automatically placed in the spot you
saved for them. Please note this option is not available in Birnam
Wood due to the high demand for apartment spots.
- Waitlist for Super-Single Status: If you prefer to have a double room to
yourself, select a spot in an empty double room. The room selection system will
then offer you the option of requesting the room as a super-single. If our
new-student demand is such that the other spot in your room is not needed, your
super-single request may be granted. This determination is usually made in
August, and you will be notified by email. Be aware the room rate for
super-singles is about 25 percent more than the regular double rate. Please note this
option is not available in Birnam Wood due to the high demand for apartment
- Search for a Compatible Roommate: Renewers have the option of
searching for potential roommates in our secure network MyRoommate. Once you
identify a compatible match, the two of must complete the process above for
selecting a room together.
Rooms on Hold
About 5 percent of rooms are withheld from the room selection process. These
rooms are reserved for staff, students with special needs, etc. Rooms on hold
are visible in the room selections system, but they cannot be selected. If you are eligible
for room selection and the room you desire is on hold, you may be able to
request that room in the event it becomes available; contact Housing@wwu.edu
for more information.
Room-Selection Etiquette for Birnam Wood
If you do not have an intended roommate or suitemate, you are discouraged from
taking a spot in a totally empty apartment unless absolutely necessary. We
reserve the right to consolidate partially populated apartments to make entire
units available to roommates and suitemates, and to maintain gender equity.
The University reserves the right to reassign any resident, to rescind
super-singles or super-doubles, or to consolidate residents when necessary.
(Housing Agreement, Section 18.)
Western offers over 50 unique housing options
ranging from residence halls, apartments, building style, location, room capacity and themed communities.
Due to fluctuations in demand, the following changes will take effect next fall:
- Alcohol-free living areas
will be discontinued in Buchanan Towers, Ridgeway Kappa, and on the fourth
floors of Nash, Mathes and Higginson Halls. Alcohol-free living areas will
remain within Fairhaven Complex (stacks 7-8), Higginson Hall (floor 5),
Mathes Hall (floors 1-3), Nash Hall (floors 1-3), Ridgeway Alpha (all
floors), Beta (stacks 5-6) and Gamma (stacks 7-8).
- Quiet living areas will be discontinued in Buchanan Towers, but will remain
available in Highland Hall (stack 1).
- International community activities and events will be discontinued in Birnam
Wood, but will remain available in Buchanan Towers.
- Gender-inclusive areas will expand into Birnam Wood. In addition to the
gender-inclusive housing currently offered in Buchanan Towers (floor 3),
four apartments in Birnam Wood will be available for Fall 2014. Please note
that in order to pick a gender-inclusive spot during the room selection
phase, you must choose the gender-inclusive option during the registration
phase. University Residences is committed to respecting the diversity and
dignity of all students. If you have questions about how we can meet your
needs regarding gender identity and expression, please contact us at
- Housing during Breaks: Starting next year, all residential buildings will
remain open during winter and spring breaks and students enrolled for the
coming quarter will be allowed to stay on campus for all or part of the
break at no additional cost. Please note that if you move off campus during
the break or within the first two weeks of the subsequent quarter, you will
be charged room rent for each day during the break, up to and including the
day of checkout—even if you did not stay in your room for any or part of the
- Sustainable and Energy-Efficient Dorm Room: Initiated by
Huxley students and funded by the Green Energy
Fee, the SEED room
provides an opportunity for two students to participate in the testing of
energy-efficient technologies in a living environment while engaging the
community in energy awareness, education and conservation. Located in
Buchanan Towers 514A, the SEED room is specially furnished with
energy-efficient fixtures and appliances, and monitored for energy usage. In
addition to working as Housing Ambassadors (see below), SEED room residents
are responsible for maintaining the
SEED blog, monitoring energy use in the
room, and participating in sustainability-related meetings and events.
Placement in the SEED room involves an application process and priority is
given to EcoReps
and returning residents. Inquiries may be directed to ResLife@wwu.edu.
- Housing Ambassadors: The Office of Admissions conducts weekly campus tours
for prospective students and their families, and tours include a showcase of
double rooms hosted by the students living in them. New for next year, each
pair of students hosting a showroom will be employed by University
Residences as Housing Ambassadors. The job of Housing Ambassador is an ideal
opportunity for anyone interested in marketing, communications, public
relations, leadership, diversity, community involvement or professional
development. To request consideration as a Housing Ambassador, check the
appropriate box in your renewal registration; priority will be given to
- Hall Ambassadors: Primary duties include showing your room on
approximately 23 designated Fridays from 3-5 p.m., greeting prospective
students and families, and answering questions about the residential
experience. Secondary duties include quarterly meetings, two Saturday
tours, showroom preparation and follow-up. The role of residence hall
Housing Ambassador is a 90-hour commitment for the academic year,
approximately 30 hours per quarter; annual salary is $1,206 based upon
$13.40 per hour. One pair of hall ambassadors will be assigned to each of
the following locations:
- Buchanan Towers 514A (Sustainable & Energy Efficient Dorm Room)
- Fairhaven Complex
- Higginson Hall
- Mathes Hall
- Ridgeway Alpha
- Ridgeway Beta
- Apartment Ambassadors: Primary duties include showing your apartment on
six designated Fridays from 3-5 p.m., greeting prospective students and
families, and answering questions about the residential experience.
Secondary duties include quarterly meetings, showroom preparation and
follow-up. The role of Birnam Wood Ambassador is a 25-hour commitment for
the academic year, approximately 8 hours per quarter; annual salary is
$335 based upon $13.40 per hour. Birnam Wood 416A and 416B are reserved
for four apartment ambassadors.
Western Washington University is committed to providing reasonable
accommodations to qualified individuals with disabilities upon request.
University Residences works in partnership with disAbility Resources for
Students to provide students access to all levels of the residential
experience. Students requiring a special housing assignment due to a disability
or other condition must request reasonable accommodation through DRS, provide
all necessary documentation, and complete a needs assessment. Please note
renewers with a current accommodation do not need to contact DRS unless their
needs have changed. Placements for students with special needs typically
involve a single room, wheelchair access, visual alarms, kitchenette, or
special furnishings. Many rooms appropriate for special needs are withheld from
Room Selection to reserve them for qualified students. If you have a special
need that requires one of these rooms, contact Housing@wwu.edu for room
- Students who complete the renewal process by July 1 do not pay another
housing deposit for 2014-15. The deposit securing your current occupancy will
roll over for next year.
- Housing deposits for the current year are
automatically refunded to student accounts in mid-July for students not
renewing their housing, students who have cancelled their renewal, and students
on the renewal waitlist. Waitlisters who become eligible after their deposit
has been refunded are given time-sensitive instructions for accepting the
Housing Agreement and paying a new deposit for next year.
- Renewal cancellations must be made in person (EH lobby) or by email to
Housing@wwu.edu. Cancellation email should include name, student ID number, and
a statement requesting cancellation. Renewal cancellation may involve
forfeiture of the $200 housing deposit; once you accept the Housing Agreement
and select your room, the following cancellation deadlines apply:
- Full refund of your deposit for cancellation made by April 30.
- Half refund of your deposit for cancellation made by May 31.
- Housing renewal for next year is
contingent upon fulfillment of the current housing term. This means if you move
off campus before spring finals week of this year, your housing renewal for
next year will be automatically cancelled. Contact Housing@wwu.edu with
questions or concerns.
Campus residents who moved out at the end of winter quarter for a study abroad
or internship during spring quarter are eligible for the renewal waitlist.
Contact Housing@wwu.edu by April 30.
- About 35 percent of students who register for renewal eventually cancel
their renewal and seek housing off campus. This makes way for a hardy and
hopeful waitlist of students who are serious about living on.
- Students on
the waitlist become eligible as cancellations occur, and movement off the
waitlist typically starts in May. In past years, everyone who persisted on the
waitlist received a room assignment by August.
- Encouraging statistics aside, students on the waitlist are not guaranteed
housing until they become eligible and complete the process for getting a room
- Room squatters and building squatters lose their squatter status if they land
on the waitlist; however, they become building seekers when they move
into the eligible pool.
- Waitlisters are not yet eligible for a room assignment, so they may not be
added to anyone's room or suite. Eligible students may, however, save a spot
for a friend on the waitlist. (See Roommates & Suitemates above.)
your waitlist status in MyHousing; when you become eligible you will need to
take action by a given deadline. If you plan to be without internet access for
more than three days, recruit a friend to manage your renewal for you.
- If you become eligible by June 15, you will be able to select your own room.
- If you become eligible after June 15, a room will be assigned for you based
upon the housing preferences and roommate attributes you submitted in your
- Students with special circumstances may appeal their
waitlist status. Appeals must be submitted in writing to Housing@wwu.edu by
April 30. Appeals are considered on a case-by-case basis.
- If you no longer want housing on campus, please notify Western immediately
at Housing@wwu.edu. There is no financial penalty for waitlist cancellation.