Four Renewal Stages
1. Apply for Housing and Pick a Roommate: March 1 - 15
Apply online anytime during the renewal application period of March 1 – 15. The application includes selecting a meal plan, completing a roommate profile, optional roommate request and accepting the Housing Agreement. All on time applicants will be eligible for the lottery draw. Late applications are subject to space availability and will be placed in Hold Status.
Once you have applied you may use Roommate Request to pair up with another student who has applied for fall quarter. See the Plan Ahead section for detailed roommate request information.
Note: If you experience any difficulty using the application portal, we are hosting an information/help session at 4:00 p.m. Friday March 2 in Edens Hall 110.
Renewal Application and Roommate Request Deadline: March 15
2. Lottery Draw
Why use a lottery?
New freshmen and transfer students are guaranteed on-campus housing their first year at Western, or remainder thereof if admitted mid-year. Current on-campus residents wanting on-campus housing for a second, third or fourth year are accommodated on a space-available basis through the housing renewal process. To reserve space for new students, Western limits its renewal population to 800 students. The process by which we limit renewal can be challenging for students, parents and staff, therefore we make every effort to establish a method that is convenient, accessible and fair-minded. Students tell us they prefer either a first-come, first-serve process, or a lottery. By using a lottery to fill the eligible pool and waitlist, we ensure fairness among renewers, and reduce stress levels for students, parents and staff.
How the lottery works
To reserve housing space for incoming freshmen and transfer students, housing renewal is limited to an eligible pool of 800 renewal applicants.
- Immediately following the application period, 800 renewal applicants will be randomly drawn for the eligible pool, and the remaining applicants will be randomly ordered for the waitlist.
- Everyone who applies for renewal by March 15 is included in the draw for the eligible pool and waitlist. Anyone who applies after March 15 is placed in Hold Status.
- If one member of a roommate group is drawn for the eligible pool, the entire group goes into the eligible pool. Likewise, roommate groups on the waitlist are ranked consecutively so they advance together as a group.
- Lottery results will be posted in MyHousing by the end of the day on March 20. Students in the eligible pool will be given a room-selection time; and students on the waitlist will be given their rank on the wait list.
- If you do not receive housing in the lottery, and have special circumstances that you believe can be mitigated only by on-campus housing, you may request reconsideration of your waitlist status. Requests are considered on a case-by-case basis and must be submitted in writing to Housing@wwu.edu between March 20 and March 30.
3. Room Selection: April 9 - 30
Pick your own room for next year using our online room-selection system. Following the application phase, eligible applicants are assigned a room-selection time (just like when you register for classes) based on your original housing priority date. These are assigned in 15-minute increments starting at 9:00 a.m. April 9 and running through 4:00 p.m. April 30. Your specific time will be posted in MyHousing on March 20 by 5:00 p.m.
At your selection time you can log into MyHousing and click on the link to go to the online room-selection tool. In Room Selection you can: Search for available rooms in your desired building or find an open room that you like.
Once you select a room and choose the submit button, your housing for next year is confirmed. You are then free to change the room you selected any time before April 30. If you have not selected a room by April 30 your renewal application will be cancelled.
Room Selection Deadline: April 30
4. Cancel Your Renewal: May 1
Renewal applicants do not need pay another housing deposit; your current housing deposit serves as your renewal deposit. Once you submit your room selection, you confirm your housing for next year. To cancel email Housing@wwu.edu by the deadline. Your renewal application and room choice will be cancelled, and your $200 Housing Security Deposit will be refunded after June move out.
Cancel Deadline: May 1
Housing renewal is reserved for current campus residents with matriculated student status. Renewers must maintain their renewal eligibility for the remainder of the current academic year. If you do not fulfill the terms of the Housing Agreement 2017-18, your housing renewal for 2018-19 will be cancelled. Please note that current residents doing a study abroad or internship for spring quarter 2018 may be eligible for housing renewal. Contact University Housing for more information.
Those who are not eligible for housing renewal include:
- New incoming freshmen and transfers for fall 2018.
- Current residents who have not been granted formal admission to Western.
- Current residents attending other colleges.
- Students returning to Western from a leave of absence for fall 2018.
- Students currently living off campus.
Disability Accommodation in University Residences
Renewers with a current accommodation must contact Disability Resources for Students before March 1 each year they plan to renew. Many rooms are withheld from the room selection process to reserve them for disability accommodation. If you have a need that requires one of these rooms, contact us for room-selection assistance at 360-650-6565 or Housing@wwu.edu.
Pick Your Room
Before your assigned room-selection time, you may want to review housing options and explore individual floor plans. Also, be aware of other factors that may impact your room selection:
- High-demand buildings are typically Birnam Wood, Buchanan Towers and BT East.
- Single rooms are scarce and they do not exist in Birnam Wood. Half of the 80 singles on campus are reserved for disability accommodation.
- About 10 percent of rooms are withheld from the room-selection process to reserve space for live-in staff and disability accommodation for students.
- University Residences reserves the right to consolidate partially populated suites or apartments to equalize gender availability and make space for roommates and suitemates.
- Special program communities can only be selected by students approved to participate in those programs:
- Gender-inclusive suites in Birnam Wood, Buchanan Towers, Fairhaven, Higginson, and Highland.
- Edens Hall is reserved for students enrolled in the Honors Program. Non-Honors roommate requests will be waitlisted until September 1.
During room-selection you get to choose the room you want, and if you have a confirmed roommate, they are pulled in with you.
You will want to look for or substance-free room types in room selection if you want to live in these communities.
Tour the Buildings
Showrooms are open February 9, 16, 23* from 3-5 p.m. to give you a closer look at Western’s wide array of living facilities. Eight resident hosted showrooms will be open for viewing. This is your chance to compare halls, explore various floor plans and talk to students who live in that community.
- NORTH CAMPUS: Edens Hall 201, Edens North 240, Higginson Hall 590, Nash Hall 222, Mathes Hall 301
- THE RIDGE: Ridgeway Kappa 267, Ridgeway Beta 122
- SOUTH CAMPUS: Fairhaven Complex 1134, Buchanan Towers 814
How Do I Create a Roommate Group?
To create a Fall 2018 roommate group, Renewers must do the following between March 1 - March 15:
- Both you and your roommate(s) must apply for housing in order to use roommate request
- One of you will be the group owner - meaning you will create the group, give the group a name and choose a password
- You will need to contact your roommate(s) and share the group name and password with them so they can log in to the portal and join your group to confirm the group
- You must request and have your roommate(s) confirm your group by March 15
- Once confirmed, your MyHousing Dashboard should reflect your roommate group status
Requesting a Roommate that Currently Lives Off Campus
It is not likely the two of you could be roommates on campus next year. Unlike new students (who are guaranteed housing), current off-campus students wanting on-campus housing for next year are considered on a space-available basis in August or September. Since off-campus students are not eligible for renewal, you cannot add them to your room. And since they are not guaranteed housing, you cannot save them a spot.
Room & Board Rates for 2018-19
For 2018-19 room and board costs, refer to the rates for the current year. Please note that meal plans are required in residence halls and optional in Birnam Wood Apartments.
If you are thinking of moving off campus, this resource provides an up-to-date hub of rental resources and useful advice, Western’s Off-Campus Living provides first-time renters with a solid framework for safe and responsible living.
How to Cancel
Remember, once you select a room (or are added to a room by a friend), your housing for next year is confirmed and the cancellation deadlines go into effect.
Cancellation Deadline - May 1:
You have until midnight May 1 to change your mind about living on campus next year and cancel your housing with no penalty
Renewal cancellations must include your name, student ID number, and a statement canceling your renewal. To cancel:
- In person in the Edens Hall administrative lobby.
- Email to Housing@wwu.edu and include your name, student ID number and statement canceling your renewal.
- Note: if you do not select a room by April 30 your renewal will be automatically cancelled.