How Does COVID-19 Affect Housing Renewal?
Early checkouts in spring 2020 will not impact on-campus housing for the 2020-2021 academic year.
Please note: If you do not select a room by April 15, your Renewal Application will be withdrawn.
Current campus residents wanting on-campus housing for next year must go through the housing renewal process. (See Four Renewal Stages below).
If you are not a current on-campus resident, visit our Housing Timeline for information on how to apply.
Late Renewal Applications
The priority renewal application deadline has passed. All applications received before June 1 are placed at the bottom of the waitlist.
On this Page
1. Apply and Create Roommate Groups: February 1-15
Apply online anytime during the renewal application period of February 1-15. The application includes selecting a meal plan, completing a roommate profile, creating an optional roommate group and accepting the Housing Agreement. All on-time applications are entered into the lottery draw. Late applications are placed on hold pending space availability. Renewal applicants do not need to pay another housing security deposit; your current housing deposit serves as your renewal deposit.
Renewal Application and Roommate Selection Deadline: Feb. 15
2. Lottery Draw: February 19
1,200 applicants are randomly drawn for the eligible pool, and the remaining applicants are randomly ordered for the waitlist. As cancellations occur in the eligible pool, waitlisted applicants move up the queue into eligible status.
Please note: we anticipate fast movement of the waitlist this year, with everyone being offered space before the end of spring quarter.
3. Room Selection: February 25 - April 15
Pick your own room and pull in your confirmed roommate for next year using our online room-selection system. Following the lottery draw, eligible applicants are assigned a room-selection time (just like when you register for classes) based on your original housing priority date. Each phase has times assigned in 15-minute increments starting at 9 a.m. February 25. Room Selection closes April 15. Your specific time will be posted in MyHousing on February 19. Once you submit your room selection, you confirm your housing for next year.
Please note: Room Selection Priority is given to residents who create roommate groups.
- Phase A: February 25 (Roommate Groups of 3+)
- Phase B: February 26 - March 2 (Roommate Pairs)
- Phase C: March 3- April 15 (Free Selection)
To cancel, email Housing@wwu.edu by June 15. Your renewal application and room choice will be cancelled, and your $200 Housing Security Deposit will be refunded after June move out.
Please note: Cancellations received after:
- August 15 result in a $600 fee
Housing renewal is reserved for current campus residents with matriculated student status. Renewers must maintain their renewal eligibility for the remainder of the current academic year. If you do not fulfill the terms of the Housing Agreement, your housing renewal for 2020-21 will be cancelled.
Note: current residents doing a study abroad or internship for spring quarter 2020 may be eligible for housing renewal. Contact University Housing for more information.
Those who are not eligible for housing renewal include:
- New incoming freshmen and transfers for fall 2020.
- Current residents who have not been granted formal admission to Western.
- Current residents attending other colleges.
- Students returning to Western from a leave of absence for fall 2020.
- Students currently living off campus.
Room and Board Rates
For 2019-20 room and board costs, refer to the rates for the current year. Please note that meal plans are required in residence halls and optional in Birnam Wood Apartments.
Not sure where you want to live?
Check out our showrooms to get a feel for the different communities on campus.
Pick Your Room
Before your assigned room-selection time, you may want to review housing options and explore the buildings.
Be aware of other factors that may impact your room selection:
- High-demand buildings are typically Birnam Wood, Buchanan Towers and BT East.
- Single rooms are scarce and do not exist in Birnam Wood. Half of the 80 singles on campus are reserved for disability accommodation.
- About 10 percent of rooms are withheld from the room-selection process to reserve space for live-in staff and disability accommodation for students.
- University Residences reserves the right to consolidate partially populated suites or apartments to equalize gender availability and make space for roommates and suitemates.
- Special program communities can only be selected by students approved to participate in those programs:
- Pride Housing: An LGBTQ+ Living Learning Community (formerly known as Gender Inclusive Housing) in Buchanan Towers.
- Edens Hall is reserved for students enrolled in the Honors Program. Non-Honors roommate requests will be waitlisted until Sept. 1.
- Housing Interest Areas are rooms designed as Substance Free. Look for these room types in room selection.
- During room-selection you get to choose the room you want, and if you have a confirmed roommate, you will pull them into the room.
Look for or substance-free room types in room selection if you want to live in these communities.
Tour the Buildings
Showrooms are open most Fridays from 3-5 p.m. Ten resident hosted showrooms will be open for viewing to give you a closer look at Western's wide array of living facilities. This is your chance to compare halls, explore various floor plans and talk to students who live in that community.
How Do I Create a Roommate Group?
To create a fall 2020 roommate group, Renewers must do the following between Feb. 1 - 15:
- Both you and your roommate(s) must apply for housing in order to use roommate request
- One of you will be the group leader - meaning you will create the group, give the group a name and choose a password
- You will need to contact your roommate(s) and share the group name and password with them so they can log in to the portal and join your group to confirm the group
- You must request and have your roommate(s) confirm your group by Feb. 15
- Once confirmed, your MyHousing Dashboard should reflect your roommate group status
Requesting a Roommate that Currently Lives Off Campus
It is not likely the two of you could be roommates on campus next year. Unlike new students (who are guaranteed housing), current off-campus students wanting on-campus housing for next year are considered on a space-available basis in August or September. Since off-campus students are not eligible for renewal, you cannot add them to your room.
Renewers with current accommodation must contact Disability Access Center for Students before March 1 each year they plan to renew. Many rooms are withheld from the room selection process to reserve them for disability accommodation.