Housing Renewal

Current campus residents wanting on-campus housing for next year must go through the housing renewal process. (See Four Renewal Stages below).

If you are not a current on-campus resident, visit our Housing Timeline for information on how to apply.

1. Apply for Housing and Pick a Roommate: Feb. 1 - 20

Apply online anytime during the renewal application period of Feb. 1 – 20. The application includes selecting a meal plan, completing a roommate profile, optional roommate request and accepting the Housing Agreement. All on time applicants are entered into the lottery draw. Late applications are subject to space availability and are placed on hold pending space availability.
Once you have applied, you may use Roommate Request to pair up with a renewing student who has applied for fall quarter. See the Plan Ahead section for detailed roommate request information.

Note: renewal applicants do not need to pay another housing security deposit; your current deposit serves as your renewal deposit.

Renewal Application and Roommate Selection Deadline: Feb. 20

2. Lottery Draw: Feb. 25

Why use a lottery?

To reserve space for new students, Western limits its renewal population to 1,100 students. The process by which we limit renewal can be challenging for students, parents and staff, therefore we make every effort to establish a method that is convenient, accessible and fair-minded. By using a lottery to fill the eligible pool and waitlist, we ensure fairness among renewers, and reduce stress levels for students, parents and staff.

How the lottery works

  1. Immediately following the application period, 1,100 renewal applicants will be randomly drawn for the eligible pool, and the remaining applicants will be randomly ordered for the waitlist.
  2. Everyone who applies for renewal by Feb. 20 is included in the draw for the eligible pool and waitlist. Anyone who applies after Feb. 20 is placed in Hold Status.
  3. If one member of a roommate group is drawn, the entire group goes into the eligible pool. Likewise, roommate groups on the waitlist are ranked consecutively and advance together as a group.
  4. Lottery results will be posted in MyHousing by the end of the day on Feb. 25. Students in the eligible pool will be given a room-selection time; and students on the waitlist will be given their rank on the waitlist.
  5. If you do not receive housing in the lottery, and have special circumstances that you believe can be mitigated only by on-campus housing, you may request reconsideration of your waitlist status. Requests are considered on a case-by-case basis and must be submitted in writing to Housing@wwu.edu between Feb. 25 and March 31.

3. Room Selection: Feb. 27 - March 31

Pick your own room for next year using our online room-selection system. Following the application phase, eligible applicants are assigned a room-selection time (just like when you register for classes) based on your original housing priority date. These are assigned in 15-minute increments starting at 9 a.m. Feb. 27 through 4 p.m. March 31. Your specific time will be posted in MyHousing on Feb. 25 by 5 p.m.

Once you submit your room selection, your housing for next year is confirmed.

Note: If you have not selected a room by March 31, your renewal application will be cancelled.

4. Cancellation Deadline: May 1

To cancel your renewal, email Housing@wwu.edu by May 1. Your renewal application and room choice will be cancelled, and your $200 Housing Security Deposit will be refunded after June move out.

Housing renewal is reserved for current campus residents with matriculated student status. Renewers must maintain their renewal eligibility for the remainder of the current academic year. If you do not fulfill the terms of the Housing Agreement, your housing renewal for 2019-20 will be cancelled.

Note: current residents doing a study abroad or internship for spring quarter 2019 may be eligible for housing renewal. Contact University Housing for more information.

Those who are not eligible for housing renewal include:

  • New incoming freshmen and transfers for fall 2019.
  • Current residents who have not been granted formal admission to Western.
  • Current residents attending other colleges.
  • Students returning to Western from a leave of absence for fall 2019.
  • Students currently living off campus.

Renewers with a current accommodation must contact Disability Access Center for Students before March 1 each year they plan to renew. Many rooms are withheld from the room selection process to reserve them for disability accommodation.

If you have a need that requires one of these rooms, contact us for room-selection assistance at 360-650-6565 or Housing@wwu.edu.

Pick Your Room

Before your assigned room-selection time, you may want to review housing options and explore the buildings.

Be aware of other factors that may impact your room selection:

  • High-demand buildings are typically Birnam Wood, Buchanan Towers and BT East.
  • Single rooms are scarce and do not exist in Birnam Wood. Half of the 80 singles on campus are reserved for disability accommodation.
  • About 10 percent of rooms are withheld from the room-selection process to reserve space for live-in staff and disability accommodation for students.
  • University Residences reserves the right to consolidate partially populated suites or apartments to equalize gender availability and make space for roommates and suitemates.
  • Special program communities can only be selected by students approved to participate in those programs:
    • Gender-inclusive suites in Buchanan Towers.
    • Edens Hall is reserved for students enrolled in the Honors Program. Non-Honors roommate requests will be waitlisted until Sept. 1.
  • Housing Interest Areas are rooms designed as Substance Free or Gender Neutral. Look for these room types in room selection.

During room-selection you get to choose the room you want, and if you have a confirmed roommate, they are pulled in with you.

Substance-Free

Look for or substance-free room types in room selection if you want to live in these communities.

Tour the Buildings

Showrooms are open Jan. 11, 18, 25 and Feb 1, 8, and 15 from 3-5 p.m. Ten resident hosted showrooms will be open for viewing to give you a closer look at Western's wide array of living facilities. This is your chance to compare halls, explore various floor plans and talk to students who live in that community.

North Campus

  • Edens Hall 203, Edens North 240, Higginson Hall 590, Nash Hall 221, Mathes Hall 301
  • Ridgeway Kappa 267, Ridgeway Beta 121 and 122
  • Fairhaven Complex 1134, Buchanan Towers 603

How Do I Create a Roommate Group?

To create a fall 2019 roommate group, Renewers must do the following between Feb. 1 - 20:

  1. Both you and your roommate(s) must apply for housing in order to use roommate request
  2. One of you will be the group leader - meaning you will create the group, give the group a name and choose a password
  3. You will need to contact your roommate(s) and share the group name and password with them so they can log in to the portal and join your group to confirm the group
  4. You must request and have your roommate(s) confirm your group by Feb. 20
  5. Once confirmed, your MyHousing Dashboard should reflect your roommate group status

Requesting a Roommate that Currently Lives Off Campus

It is not likely the two of you could be roommates on campus next year. Unlike new students (who are guaranteed housing), current off-campus students wanting on-campus housing for next year are considered on a space-available basis in August or September. Since off-campus students are not eligible for renewal, you cannot add them to your room.

For 2019-20 room and board costs, refer to the rates for the current year. Please note that meal plans are required in residence halls and optional in Birnam Wood Apartments.

If you are thinking of moving off campus, Western’s Off-Campus Living provides an up-to-date hub of rental resources and useful advice as a guide for safe and responsible living.

Remember, once you select a room (or are added to a room by a friend), your housing for next year is confirmed and the cancellation deadlines go into effect.

Cancellation Deadline - May 1:

You have until midnight May 1 to change your mind about living on campus next year and cancel your housing with no penalty

Renewal cancellations must include your name, student ID number, and a statement canceling your renewal. To cancel:

  • In person in the Edens Hall administrative lobby.
  • Email to Housing@wwu.edu and include your name, student ID number and statement canceling your renewal.
  • Note: if you have not selected a room by March 31, your renewal application will be cancelled.